Billy Graham Evangelistic Association · 1 day ago
Program Production Venue Administrative Coordinator
Charlotte, NC
Full-time
Onsite
Entry, Mid Level
2+ years expThe Billy Graham Evangelistic Association (BGEA) has been dedicated to proclaiming the Gospel for over 70 years. They are seeking a Program Production Venue Administrative Coordinator to perform various administrative duties to support the Director of Program, Production and Venue, and assist with event production for Crusade Ministries.
Non-profit Organization Management
Responsibilities
Managed and works closely under direction and supervision of Director of Program, Production and Venue & PPV Project Manager
Administrates all TA’s and Expense Reports for PPV Team, PPV contractors, and guest artists
Administrates data input for Planning Center Online (Program Run Sheets), AirTable, and other PPV tools
Follow up with Finance department to make sure payments are made to vendors and contractors
Work with BGEA Communications department & Crusades Ministries Project Manager on production and management of event credentials
Work with “team musicians” on logistics for events
Work witih guest artist management to obtain artist assets, updated riders, etc., and share this info with Crusades Ministries Project Manager & Communications Dept
Accurately arrange complex, detailed and frequently changing travel plans and itineraries to include Travel Authorization and Expense processing for Director of PPV, PPV Project Manager, & Event Production Manager as requested
Manages, organizes, updates, and supports calendars, preparations, schedules, and checklists for Dir. of PPV, Event Prod Manager, & PPV Project Manager
Liaises (as instructed) with other BGEA departments and locations, including as needed Samaritan’s Purse and the President’s office at Samaritan’s Purse in Boone, NC
Develops and maintains systems of information for retrieval for upcoming discussion, follow-up, and long-term coordination and continuity within the PPV areas of responsibility
Manage PPV email account as well as Director of PPV email account as instructed
Assists with other Office of Crusade Ministries projects as assigned
Qualification
Required
Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
Faithfully upholds BGEA in prayer
Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
Demonstrates behavior aligned with BGEA's Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
Effectively represents Jesus Christ to those within both personal and professional spheres of influence
High school diploma required
Excellent verbal and written communication skills
Excellent computer and software knowledge, especially Mac OS, Apple iOS, and Microsoft Office applications
Ability to relate to people well, being approachable, as well as have the ability to manage administrative tasks simultaneously
Ability to communicate effectively verbally and in written form with staff of all levels of the association
Excellent organizational and analytical skills, with strong attention to detail
Capacity to prioritize work and manage multiple projects in a high-paced environment
Ability to maintain the highest confidentiality
Demonstrates loyalty, dependability, commitment, and honesty
Ability to set and attain realistic goals
Confidence to work with people at all organizational levels
Demonstrated wisdom and maturity in handling difficult situations
Ability to productively and simultaneously complete numerous tasks and projects
Ability to work with initiative and with minimal supervision
Ability to demonstrate flexibility and adaptability
Ability to work efficiently and productively under intense time deadlines, being flexible when job parameters, deadlines or direction change
Able to produce high quality work in all areas
Ability to work independently and as part of a team while demonstrating flexibility when priorities change
Ability to exercise patience and restraint when necessary
Ability to problem solve and find necessary solutions when problems arise
Preferred
Associate degree preferred
Minimum of two (2) years' experience in project coordination or administration preferred
Experience with or capacity to acquire a thorough understanding of BGEA's financial systems, Microsoft Dynamics NAV, Datahaven, as well as the travel system, Concur
High level of creativity and experience
Benefits
Medical, prescription, dental and vision insurance
Flexible Spending Account (FSA)
Long term and short term disability insurance
Term Life insurance
401(k) retirement savings plan
10 paid holidays, including 1 floating holiday
Minimum 12 days of vacation
10 sick days
Company
Billy Graham Evangelistic Association
Founded by Billy Graham in 1950, BGEA exists to proclaim the Gospel of Jesus Christ by every effective means and to equip the church and others to do the same.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Douglas Barrett
Director Of Strategic Partnerships
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