Pacific Office Automation ยท 21 hours ago
Administrative Assistant
Beaverton, OR
Full-time
Onsite
Entry Level
$20/hr - $22/hr
2+ years expPacific Office Automation is the largest independently-owned document imaging and technology dealer in the nation, and they are seeking an organized, detail-oriented Administrative Support Specialist to join their Inside Sales team. This role plays a critical part in ensuring smooth day-to-day operations for sales representatives and enhancing the overall customer experience.
CRMInformation TechnologySoftware
Responsibilities
Provide administrative support to the Inside Sales team, including scheduling meetings, processing sales documentation, and organizing internal communications
Assist with customer onboarding, order entry, and tracking of sales pipeline activities
Handle accounts receivable tasks, including invoicing, payment follow-ups, and maintaining accurate customer records
Answer high-volume phone calls and emails from customers and vendors, ensuring professional and timely responses
Update and maintain CRM systems and Excel spreadsheets for tracking leads, orders, and sales performance
Prepare and format reports, presentations, and documents as requested by sales leadership
Work closely with internal departments (logistics, service, finance) to coordinate and streamline customer delivery and installation processes
Troubleshoot customer inquiries and escalate issues appropriately
Help manage inventory and supplies related to sales documentation and promotional materials
Qualification
Required
2+ years of experience in an administrative, customer service, or sales support role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Excellent time management and multitasking ability
High attention to detail and accuracy in data entry
Ability to work independently and as part of a collaborative team
Benefits
Medical, Dental, Vision, and Life Insurance
401(k) with employer match
Paid Vacation, Sick Leave, and PTO
FSA Program
Company
Pacific Office Automation
Pacific Office Automation deals in office management solutions, offering state-of-the-art technology
1001-5000 employees
H1B Sponsorship
Pacific Office Automation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Late StageLeadership Team
T
Terry Newsom
CEO
Recent News
2025-09-09
Pacific Office Automation
2025-09-09
Company data provided by crunchbase