Digital Ethics Center (DEC), Yale University · 6 days ago
Senior Administrative Assistant
New Haven, CT
Full-time
Onsite
Senior LevelDigital Ethics Center (DEC) at Yale University is looking for a Senior Administrative Assistant to provide high quality administrative support in a fast-paced environment. The role involves managing complex calendars, coordinating events, handling correspondence, and assisting with travel arrangements and communication channels for the Center.
Higher Education
Responsibilities
Greeting visitors
Managing complex calendars and travel commitments
Managing correspondence (including private, confidential, and sensitive emails)
Scheduling meetings
Creating, editing, and sending letters, references, and reports
Coordinate special functions and events for the Center (e.g., seminars, faculty searches, special presentations)
Planning and organizing to ensure all details are handled in advance
Managing events so that functions run smoothly (e.g., by preparing and circulating papers, agendas, minutes, and briefing notes, as appropriate)
Managing office supply orders
Processing business expense, check requests, reimbursements, invoices, and facilities requests
Responsible for travel arrangements for staff and visitors
Creating detailed itineraries
Following up to ensure that travel reimbursements are accurate and timely
Assisting in managing the Center’s communication channels, including the DEC inbox, Mailman lists, newsletter, and social media platforms (e.g., LinkedIn)
Maintenance and updating of the website
Assisting in the collection and assembly of materials for annual progress reports and grant proposals
Application and appointment process for post docs
Performing other administrative functions as needed in support of the Center
Qualification
Required
Demonstrated ability in an administrative support role
Proven proficiency with Outlook emailing, calendaring and management of complex calendars
Proven intermediate skills with Microsoft Word, PowerPoint, and Excel
Strong problem solving, organizational and analytical skills
Ability to work in a team environment with a positive attitude, with the ability to take initiative
Excellent written and oral communication skills with strong attention to detail and time management
Proven ability to handle confidential information
Proven experience with processing expenses and coordinating travel
Ability to manage multiple projects simultaneously in a fast-paced environment
Proven record of good attendance and punctuality
Preferred
Experience with Yale systems, i.e., Workday, SciQuest, and Concur
Experience working in a higher education institution in a role supporting an academic position, department or school
Experience with website maintenance
Company
Digital Ethics Center (DEC), Yale University
At the Yale Digital Ethics Center (DEC), we research the governance, ethical, legal, and social implications (GELSI) of digital innovation and technologies and their human, societal, and environmental impact.
Founded in 2023
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase