Red Carrot · 3 days ago
Event Coordinator
Alexandria, VA
Full-time
Onsite
New Grad, Entry LevelRed Carrot is an award-winning, woman-owned small business growing rapidly in the federal government space. The Event Coordinator will provide end-to-end planning, logistics, and on-site execution support for high-profile meetings, conferences, outreach events, and large-scale expos in support of federal stakeholders.
AdvertisingConsultingMarketingWeb Development
No H1B
U.S. Citizen Only
Responsibilities
Plan, coordinate, and execute logistics for meetings, conferences, outreach events, and expos of varying size and complexity
Manage venue selection and coordination, contracts, security requirements, signage, décor, shipping, catering, room setup, and breakdown
Provide direct on-site and virtual event support, including setup, troubleshooting, and live execution to ensure smooth operations
Research event context and audience needs to prepare leadership and staff for effective stakeholder engagement
Design, manage, deploy, store, ship, and maintain expo-style exhibit kits and booth activations, including inventory forecasting and material management
Coordinate exhibit and activation design, technology, and vendor partnerships; recommend engaging formats and layouts aligned with branding requirements
Manage speaker identification, invitations, RSVP platforms, registration data, and preparation materials; support speaker briefings and dry runs
Oversee event communications and reporting, including surveys, post-event analyses, weekly status reports, and update meetings with agendas
Handle rapid-turnaround requests and manage multiple high-visibility events simultaneously with minimal supervision
Ensure compliance with federal requirements, including Section 508 accessibility standards and branding guidelines
Coordinate on-the-ground purchasing, document expenses, and submit required post-event documentation
Develop event timelines, runs of show, and other planning documentation as required
Qualification
Required
Demonstrated experience managing complex, high-profile events, conferences, and expos
Ability to independently manage logistics, vendors, inventory, and on-site execution
Strong project management, organization, and communication skills
Experience working with exhibit kits, shipping logistics, and large-scale event environments (e.g., conferences, expos, symposiums)
Ability to lift and maneuver equipment weighing 50+ lbs for event setup and breakdown
Proficiency with Microsoft Office, project management tools, and event registration platforms (e.g., Eventbrite)
Familiarity with federal event requirements, accessibility standards, and professional customer service expectations
Ability to travel nationally (and occasionally internationally) as required, in accordance with Federal Travel Regulations
Benefits
Training and Development – Tuition reimbursement and professional trainings for eligible employees.
Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.
401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.
Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.
Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.
Company
Red Carrot
Red Carrot is an advertising agency that offers strategic, events planning, creative, project management and website development services.
Founded in 2011
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase