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Lupus Foundation of America, Inc. · 14 hours ago

Program and Administrative Coordinator

Washington, DC

Full-time

Hybrid

Entry Level

$28/hr - $30/hr

2+ years exp

The Lupus Foundation of America is dedicated to improving the quality of life for those affected by lupus through various programs. They are seeking a highly organized Program and Administrative Coordinator to support both the Educational Programs team and Executive/Operations functions, ensuring effective program delivery and organizational efficiency.

Health CareMedicalNon Profit

Responsibilities

Coordinate and track fulfillment of educational program materials (digital and physical)

Manage inventory of learning materials, supplies, and resources; ensure timely restocking and accurate recordkeeping

Assist with the preparation, formatting, and distribution of educational content (presentations, handouts, course packets)

Support planning, scheduling, and execution of education programs, events, trainings, webinars, workshops, and exhibit booth opportunities. (e.g., scheduling, communications, preparing participant materials)

Support efforts to track program participant registration, attendance, engagement, referrals, and outcomes; maintain organized program reports and database entries

Serve as administrative support for the volunteer engagement and recognition efforts, ensuring accurate tracking of participation and assisting with communication, and reporting

Coordinate scheduling and logistics for committee meetings, interviews, and volunteer activities

Assist with funder and internal reporting requirements related to education programs

Support coordination with partners, vendors, and community collaborators

Support eStore promotion planning, execution, coordination, sales, material tracking and reporting in collaboration with internal teams

Draft procedures and documentation to support operational efficiency and consistency across education programs

Draft and edit emails, memos, reports, and presentations as needed

Support education team by organizing signatures for contracts, and maintaining contract files, ensuring leadership has timely access to finalized agreements and key contract details

Provide scheduling, calendar management, and travel coordination support for President & CEO

Serve as the first point of contact for routine inquiries received by phone, email and mail

Assist in coordination of board meetings, staff meetings, and cross-departmental communications

Manage Executive invoices, expense reports, and vendor communications as appropriate

Maintain files, records, and executive documentation with discretion and accuracy

Track organizational deadlines, follow up on action items, and maintain strong internal communication channels

Serve as the primary point of contact for building management, ensuring timely resolution of maintenance requests, managing access (fob/key) distribution, overseeing office supply procurement, and maintaining a well-organized office environment

Other duties as assigned

Qualification

Program coordinationAdministrative supportCommunication skillsMicrosoft OfficeProject management toolsDiscretionInterpersonal skillsAttention to detail

Required

2+ years of experience in an office-based administrative, coordination, or program support role

A natural organizer who can juggle multiple projects at once with strong attention to detail

Excellent written and verbal communication skills, including drafting professional correspondence and reports

Strong interpersonal skills

Comfortable with Microsoft Office, relationship management and project management tools, and a quick learner with new software

Discreet, reliable, and able to handle sensitive information

Excited about supporting both our educational mission and our daily operations

Ability to work occasional non-standard hours, including evenings or weekends, to support events and educational programming (1–2 times per month)

Ability to lift and move packages or boxes weighing up to 40 pounds as part of mailing and office support duties

Must have a dedicated home office or workspace with reliable internet connectivity, ensuring the ability to perform job duties effectively and participate in virtual meetings without disruptions

Will be required to come into the DC office twice a week

Ability to interact with people of all ages and cultural backgrounds

Benefits

Medical, dental, vision and life insurance covered at 100% for the employee

Sick, vacation, and personal leave

Health Reimbursement Arrangement

Flexible Spending Accounts

Employee Assistance Program

Company

Lupus Foundation of America, Inc.

We are devoted to solving the mystery of lupus, one of the world's cruelest, most unpredictable, and devastating diseases, while giving caring support to those who suffer from its brutal impact.

Founded in 1977

Washington, District of Columbia, USA

51-200 employees