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NewsBreak · 1 day ago

Legal Operations Specialist(Contract & Compliance Systems Owner)

Mountain View, California, United States

Contract

Onsite

Entry, Mid Level

$90K/yr - $140K/yr

2+ years exp

NewsBreak is a Content Intelligence platform shaping the future content economy, with over 40 million monthly active users. The Legal Operations Specialist will support the in-house legal team by managing legal systems and workflows, ensuring efficient contract lifecycle management, and improving legal processes across the organization.

Advertising PlatformsArtificial Intelligence (AI)Content CreatorsSearch Engine

Responsibilities

Report directly to the General Counsel and serve as a core member of the legal operations function, supporting a growing in-house legal team

Own and enforce legal systems and workflows, with the primary goal of removing lawyers from routine contract execution and ensuring consistent, scalable processes

Own and manage the contracts lifecycle through the company’s CLM system, including intake, workflow routing, execution, storage, and reporting

Design, administer, and enforce self-service workflows for standard agreements, and clearly defined escalation paths for non-standard requests

Support the legal team in scaling contract processes by administering standard templates, playbooks, and exception workflows, ensuring that only defined exceptions are escalated to attorneys

Act as the primary administrator for legal tools and systems (e.g., CLM, e-signature, document management), including configuration, workflow logic, user adoption, and data integrity

Build and maintain compliance intake and gating mechanisms for new products, features, and data uses, ensuring appropriate legal review is triggered at the right time. (Note: this role does not provide legal or compliance advice.)

Assist with corporate governance and entity maintenance, including organization of records and support for board-related documentation

Coordinate with outside counsel (including IP and litigation counsel) on administrative matters, billing, and document management

Partner with legal team members to design, document and continuously improve legal infrastructure, including policies, processes, and internal guidelines

Own reporting and metrics for the legal team, such as contract turnaround times, exception rates, intake volume, and system adoption

Collaborate cross-functionally with business teams to improve legal workflows and reduce friction

Qualification

Legal operations experienceContract lifecycle managementOrganizational skillsCommunication skillsProactiveLegal systemsCorporate governance knowledgeAttention to detailInterpersonal skillsAdaptable