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NMSU Conference Services · 16 hours ago

Admin Asst, Assc

New Mexico, United States

Full-time

Onsite

Entry Level

$16.83/hr - $16.83/hr

1+ years exp

NMSU Conference Services is looking for a detail-oriented administrative professional to handle a variety of essential tasks. The role involves managing records, coordinating schedules, processing basic bookkeeping, arranging travel, and supporting office operations.

Hospitality

Responsibilities

Answer phones, emails, and in-person customers who visit the office

Become familiar with the various programs and activities conducted within the office and be able to direct customers to the appropriate agent

Disseminate basic information about upcoming events as well as other avenues of information for customers

Communicate policy and procedures with Agents and other office staff

Assist 4-H volunteers and parents with registration, project materials, and 4-H policies and procedures

Sorts, screens, and distributes incoming mail

Maintains the county website and social media platforms

Resolves routine administrative problems and answers inquiries concerning activities and operations of departmental processes

Performs a range of staff and /or operational support activities

Prepares finance documentation for different types of payments for utilities, agent travel, program activities, and office equipment

Tracks county finance monthly for proper spending and reconciliation of departmental procurement card

Carry out administrative duties as necessary such as filing, typing, copying, binding, scanning, etc

Orders, stocks, and distributes office supplies

Establishes, maintains, processes, and updates files, records, and /or other office documents

Operates a personal computer to enter data, draft, edit, revise, and print letters

Draft or prepare responses to routine inquiries; prepare photocopies and or flyers for events

Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individuals’ schedules/calendars

Makes travel and lodging arrangements, either directly or through a travel agency

Assist staff members in preparation for programs

Maintains computer and manual filing systems

Maintains Civil Rights files and contact reporting

Maintains office hours while agents are in the field delivering programs