Intracruit Solutions · 1 day ago
Executive Assistant to Chief Executive Officer
United States
Contract
Remote
Mid, Senior Level
3+ years expIntracruit Solutions is seeking a highly experienced Executive Assistant to support their President & Chief Executive Officer in a fast-paced distribution and logistics environment. The role involves managing executive communications, maintaining a complex calendar, and serving as a professional representative for the CEO, all while thriving under pressure and adapting to shifting priorities.
Staffing & Recruiting
Hiring Manager
Ray Sharma
Responsibilities
Manage high volumes of executive communications (email, messaging, task requests) with precision and discretion
Anticipate executive needs by proactively preparing materials, reminders, and context
Maintain and continuously adjust a complex, fast-moving calendar in real time
Translate fragmented or evolving information into clear priorities and actionable next steps
Design and implement systems, templates, and checklists to streamline executive operations
Serve as a professional representative and gatekeeper for the CEO with internal teams, clients, and external partners
Draft, edit, and proof executive-level communications, correspondence, and briefings
Track delegated tasks and close open loops to ensure timely execution
Maintain accurate records of meetings, decisions, and follow-ups to establish a reliable source of truth
Qualification
Required
3–5+ years of experience supporting a CEO, founder, or senior C-suite executive
Demonstrated success in fast-paced, high-pressure, and constantly evolving environments
Advanced proficiency with Microsoft Office (Outlook, Teams, Excel, Word)
Hands-on, daily experience with ClickUp for task, priority, and project management
Exceptional written and verbal communication skills; able to draft confidently on behalf of an executive
Strong ability to synthesize complex, incomplete, or rapidly changing information
Proven autonomy, sound judgment, and accountability with minimal direction
Preferred
Experience supporting highly dynamic or neurodiverse executives
Familiarity with CRM platforms such as Salesforce or HubSpot
Background in distribution, logistics, or manufacturing environments
Comfort managing relationships with senior-level clients, vendors, and partners
Benefits
Performance-based bonus potential
100% remote work environment
Company
Intracruit Solutions
Welcome to Intracruit Recruiting and Staffing Company, where the future takes shape with each placement we make.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase