Little Village - 26th Street Area Chamber of Commerce ยท 6 hours ago
Administrative & Program Coordinator
Chicago, IL
Full-time
Onsite
New Grad, Entry LevelLittle Village Chamber of Commerce is seeking a dedicated and organized individual to join their team as an Administrative & Program Coordinator. This role provides comprehensive administrative, office management, and program support, ensuring the efficient day-to-day operation of the organization.
Civic and Social Organizations
Responsibilities
Provide general administrative and clerical support, including mailing, scanning, faxing, and copying documents for the team
Maintain both electronic and hard copy filing systems, ensuring organized and easily accessible records
Perform data entry tasks and scan documents accurately to contribute to a well-maintained database
Manage the calendar for the Executive Director, scheduling and coordinating meetings, appointments, and travel arrangements
Assist in resolving any administrative problems that may arise, demonstrating problem-solving skills and initiative
Answer calls from customers, addressing inquiries and providing information in a professional and courteous manner
Welcome and assist clients who walk into the office, ensuring a positive and helpful experience
Prepare and modify various documents, such as correspondence, reports, drafts, memos, and emails, with a high level of accuracy and attention to detail
Schedule and coordinate meetings, ensuring all arrangements are in place and materials are ready for the Executive Director
Maintain office supplies for the department, complete board meeting minutes, and prepare the boardroom for board meetings
Assist in outreach efforts to promote programming and events, actively participating in LVCC events as needed
Assist in completing grant deliverables by providing necessary documentation and support as required
Undertake other duties as assigned by the Executive Director to contribute to the overall success of the organization
Qualification
Required
Proven experience as an office manager or in a similar administrative role
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively
Proficient in Microsoft Office Suite and other relevant software applications
Excellent communication skills, both written and verbal
Ability to work independently and collaboratively in a team environment
Attention to detail and a commitment to maintaining a high level of accuracy in all tasks
Demonstrated problem-solving skills and the ability to handle challenging situations
Flexibility to adapt to changing priorities and a dynamic work environment
Strong customer service skills, with a welcoming and helpful demeanor for front-facing interactions
Benefits
Medical: Health Coverage
401 K with Company Match
Time Off
All major holidays off
10 days accrued vacation time
Company
Little Village - 26th Street Area Chamber of Commerce
LITTLE VILLAGE 26TH ST AREA CHAMBER OF COMMERCE INC is a civic & social organization company based out of 3610 W 26TH ST, Chicago, Illinois, United States.
Founded in 1989
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Blanca Soto
Chief Operating Officer
Company data provided by crunchbase