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Global Impact · 16 hours ago

Executive Assistant to Managing Director - Finance & Business Service

Washington, DC

Full-time

Hybrid

Mid Level

$90K/yr - $105K/yr

3+ years exp

Global Impact serves as a trusted philanthropy advisor, intermediary, and nonprofit partner for greater giving. They are seeking an Executive Assistant to the Managing Director of Finance & Business Services to provide high-level administrative support and assist with financial operations.

AdviceCharityNon Profit

No H1B

Responsibilities

Manage the MD’s complex calendar, schedule meetings, and oversee the MD’s email inbox, prioritizing urgent matters and drafting correspondence on their behalf

Utilize Asana to track tasks for the MD, organize departmental workflow calendars, and ensure projects stay on schedule

Coordinate planning for FBS retreats and conferences, including agenda creation, material preparation, travel/lodging logistics, and on-site hospitality (space, food, and materials)

Act as a liaison between the MD and internal/external stakeholders. Prepare high-quality presentations, documents, and board packets for executive review

Maintain a comprehensive filing system within the accounting software to ensure compliance with records retention policies and easy accessibility for the team

Format detailed financial reports for executives and board packets, ensuring 100% accuracy and adherence to organizational standards

Research and update accounting policies to ensure they remain aligned with industry standards and organizational requirements

Assist with annual audits and tax returns by gathering documentation and providing support to external auditors and tax professionals

Manage the creation, distribution, and tracking of tax receipts for donors

Serve as the secondary staff member for cutting, mailing, logging, and depositing checks to ensure timely financial transactions

Follow up with staff regarding pending approvals and missing receipts for corporate cards; assist the MD with their own receipt management and reconciliation

Support the onboarding of new FBS staff, maintain the departmental Org Chart, and act as the primary client liaison for in-office meetings