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Pivotal Retail Group · 1 day ago

Project Coordinator Lead - New Store Operations

Dublin, CA

Full-time

Hybrid

Mid Level

$70K/yr - $70K/yr

3+ years exp

Pivotal Retail Group is a global retail brand seeking a Project Coordinator - Lead for their New Store Operations team. This role involves coordinating the operational readiness for new store openings by managing timelines, deliverables, and cross-functional inputs across various teams and vendors.

Information Technology

Hiring Manager

Martin Wood

Responsibilities

Support end-to-end coordination of new store opening activities, ensuring operational readiness aligned with opening schedules

Track and support critical NSO milestones, dependencies, and deliverables across multiple internal teams

Coordinate sequencing and handoffs between fixtures, merchandising, store operations, and vendor partners

Assist with store opening schedules, readiness checklists, and internal reporting to ensure visibility into progress and risks

Support fixture planning, delivery coordination, and installation readiness as part of the broader NSO process

Assist in reviewing store layouts, floor plans, and fixture documentation to ensure alignment with operational requirements

Coordinate with vendors and internal partners to support fixture fabrication, shipping, staging, and installation timelines

Support punch walks, issue tracking, and resolution related to fixtures and in-store setup

Serve as a coordination point between NSO, store operations, merchandising, design, and external vendors

Prepare and maintain project documentation, trackers, and status updates for leadership and cross-functional teams

Assist in preparing store opening materials, implementation guides, and internal communications

Identify gaps, risks, or misalignments early and escalate appropriately to keep store openings on track

Maintain organized project documentation and standardized workflows to support repeatable store opening processes

Contribute to continuous improvement of NSO tools, templates, and tracking methods

Support multiple store openings concurrently while adapting to shifting priorities and timelines

Qualification

Project coordinationRetail operationsCross-functional collaborationMicrosoft OfficeSmartsheetCommunication skillsProblem-solving mindsetOrganizational skillsAttention to detail