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Hitachi Energy · 3 days ago

Executive Assistant - North America

Raleigh, NC

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Hitachi Energy is a global technology leader in electrification, and they are seeking an Executive Assistant to support their SVP of Service in North America. The role involves providing administrative support to the Service Leadership team, managing schedules, and handling sensitive information to ensure the office operates efficiently.

EnergyManufacturing

H1B Sponsor Likely

Responsibilities

Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives

Travel management: Schedule and coordinate travel arrangements, including booking/re-booking travel. Process expense reports for executives and team members in accurate and timely manner. Understanding of associated compliance policies for travel and expenses. Responsible for collecting receipts, creating the expense report in Concur, uploading documentation and classifying expenses and then submitting the reports on behalf of Manager

Coordinate Internal & External Meetings: Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items. Work with the team to set arrangements for physical meetings with internal employees and external customers. This will include booking a meeting location, any food/drinks/snacks needed, sending invitations, and any entertainment activities following the meetings

Onboarding: Ensure preparations are made for new hires joining the team under your Leaders (N-4 and above). Follow up with Human Resources staff to ensure correct access, equipment and meetings are set up

Document Preparation: Draft, review, and edit documents, presentations, and reports. Assist in the creation of presentations by researching information, setting expectations, creating a consistent format and finalizing documentation. Thorough understanding of business practices, systems and content is necessary to ensure accurate presentations. May assist in the presentation of information to the service team

Project Management: Assist with special projects, research, and data analysis as needed

Point of Contact: Be the point of contact for service team by understanding the key partners in our structure. Know the contact personnel for common issues, IT, HR, Marketing, BU partners

Communication: Prioritize and manage emails, phone calls, and other communications on behalf of the executive

Office Management: Maintain office supplies, manage office space, and ensure a professional environment

Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times

Qualification

Microsoft Office SuiteSAPSFDCPower BICommunication SkillsOrganizational SkillsInterpersonal SkillsProblem-Solving

Required

Bachelor's degree preferred

Minimum of 8 plus years of experience in an executive assistant or similar role

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

Excellent verbal and written communication skills

Strong organizational and time-management skills, with the ability to prioritize tasks effectively

Ability to interact professionally with all levels of the organization and external partners

Strong problem-solving skills and attention to detail

Preferred

Experience with SAP, SFDC and Power BI preferred

Company

Hitachi Energy

Glassdoor4.0

Hitachi Energy is a renewable energy company that provides energy consulting services.

Founded in 1950

Bengaluru, Karnataka, IND

10001+ employees

http://www.hitachienergy.com/in/en

H1B Sponsorship

Hitachi Energy has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (71)

2024 (52)

2023 (53)

2022 (58)