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Milwaukee Area Technical College · 1 day ago

Administrative Assistant I, Student Life (Full-time)

Milwaukee, WI

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering a variety of programs to connect students to careers. They are seeking an Administrative Assistant I to provide essential support by managing front desk operations, greeting visitors, and performing various clerical and administrative duties.

Graphic DesignHealth CareHigher Education

Responsibilities

Performs front desk operations, greets and assists visitors in a professional and courteous manner providing exemplary customer service, answers and directs incoming calls, takes messages, and ensures timely follow-up, and monitors and manages office deliveries and mail distribution

Provides general administrative support to department by managing all filing and maintaining the filing system

Completes data entry, photocopying, and assists in the preparation of documents, reports, and correspondence as needed

Schedules appointments, meetings, and conference room reservations

Provides administrative support to staff and management, including handling routine inquiries and performing tasks as directed

Ensures the office is kept clean, organized, and functional at all times

Performs inventory of office supplies and requests/orders additional supplies as needed

Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions

Addresses all student and employee behavior in a confidential and respectful manner

Establishes, maintains, and enhances positive work relationships with students, staff, faculty, and administrators

Maintains informed on emerging technology trends and common user issues in higher education with an emphasis on community Colleges

Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning

Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives

Qualification

Customer serviceGoogle SuiteOrganizational skillsCommunication skillsEthicsInterpersonal skillsTeam collaborationAttention to detailConfidentiality

Required

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures

High school diploma or equivalent and a minimum of six (6) months of office experience

Excellent communication and interpersonal skills, with emphasis on strong organizational skills

Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions

Ability to communicate effectively through both oral and written means

Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public

Ability to convey an image of professionalism and dedication in work related activities

Ability to work with culturally diverse student and employee populations and promote a positive work environment

Proficiency in the use of computers and software specific to position, including Google Suite software

Ability to work successfully with minimal supervision as an individual and team contributor

Ability to establish workflows, manages multiple projects, and meets necessary deadlines