Industrial Metal Supply Co. · 8 hours ago
Payroll Manager
Sun Valley, CA
Full-time
Hybrid
Senior Level
$100K/yr - $130K/yr
5+ years expIndustrial Metal Supply is seeking an experienced and detail-oriented Payroll Manager to lead their end-to-end payroll operations. The role involves overseeing payroll processing, compliance with regulations, and ensuring associates are paid accurately and on time.
Mining & Metals
Responsibilities
Manage and process full-cycle payroll for multi-state associates, with an emphasis on California compliance
Ensure accurate and timely bi-weekly/weekly payroll processing, including wages, bonuses, commissions, and special payments
Maintain strict compliance with federal, state, and local labor laws including CA wage and hour regulations, garnishments, tax withholding, and reporting requirements
Own payroll controls, audits, and reconciliations to maintain data integrity and resolve discrepancies
Administer payroll deductions for company-issued associate loans, ensuring accurate setup, repayment tracking, and coordination with Accounts Payable to reconcile outstanding balances
Administer all associate garnishments—such as child support, tax levies, and wage orders—ensuring accurate setup, correct deductions, timely remittance, and full compliance with applicable federal, state, and local regulations
Manage payroll system configuration, upgrades, and optimization (e.g., ADP, Paycor, Paylocity, UKG, Workday). Deploys suggested updates to payroll accounting software, systems, and procedures
Partner with HR, Finance, and Operations on payroll-related matters including benefits, timekeeping, new hire setup, and terminations
Conduct new hire payroll training and ongoing as needed for all associates to support education and understanding of capabilities
Prepare and distribute payroll reports to internal stakeholders, including labor cost analysis, GL reports, and audit support
Lead year-end activities such as W-2s, ACA filings, and compensation reporting
Assists the Finance team in the preparation of GL reports and answering payroll questions about salary/tax/deduction
Develop and implement payroll policies and procedures to increase efficiency and ensure compliance and resolve escalations
Manage payroll tax compliance, including federal, state, and local tax filings, tax account setup, quarterly/year-end reconciliations, and responding to tax agency notices
Monitor multi-state tax regulations and ensure accurate associate tax setup for new states and locations
Reconcile all benefit-related deductions, including medical, dental, vision, FSA/HSA, life insurance, and disability, ensuring alignment between payroll, carriers, and Finance
Administer pay during leaves of absence, including state disability, Paid Family Leave, CFRA/FMLA coordination, and supplemental pay calculations
Track and reconcile benefit premiums during LOA, ensuring proper associate repayment setup and compliance with company policy
Process off-cycle payments, including retroactive pay adjustments, corrections, bonuses, and severance
Ensure accurate and timely final pay in compliance with California waiting time requirements
Audit and validate timekeeping data for accuracy, including CA meal/rest premiums, overtime, double-time, and shift differentials
Investigate and resolve timecard discrepancies in partnership with supervisors and HR
Document and create SOPs for all payroll processes, including retirement plan workflows, garnishment steps, and loan deduction procedures
Administer 401(k) and retirement plan payroll functions, ensuring accurate and timely processing of associate deferrals, employer match contributions, Roth elections, and catch-up contributions
Coordinate associate eligibility, enrollments, changes, and terminations, partnering with HR to maintain accurate data between the payroll system and the plan recordkeeper
Prepare and submit 401(k) payroll contribution files after each pay cycle, validating totals, reconciling variances, and ensuring compliance with DOL remittance timing requirements
Maintain and reconcile retirement plan records, including deduction audits, loan repayment schedules, hardship withdrawal processing (when applicable), and end-of-year contribution true-ups
Support annual plan administration, including census preparation, nondiscrimination testing, audit responses (if applicable), and coordination of data required for Form 5500 filings
Provide associate support regarding contribution changes, loan inquiries, and deduction discrepancies, ensuring clear, accurate, and compliant communication
Provide exceptional customer service to associates, responding to payroll-related inquiries with accuracy and professionalism
Qualification
Required
5+ years of progressive payroll experience, including managing end-to-end payroll operations
Strong knowledge of California payroll laws, including meal/rest break premiums, final pay requirements, overtime, and wage statement compliance
Payroll certifications required: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) (CPP preferred)
Experience working with mid-to-large associate populations
Proficiency with payroll and HRIS systems (ADP, Paycor, Paylocity, Workday, UKG, or similar)
Strong analytical skills with the ability to perform payroll reconciliations and audit-level reviews
High attention to detail, accuracy, and confidentiality
Excellent communication and customer service skills
Preferred
Experience in multi-state payroll and complex organizational structures
Advanced skills in Microsoft Excel performing functions such as VLOOKUP's, pivot tables, formulas, and filtering/sorting
Proficiency in Excel Power Query for data transformation, reporting, and reconciliation tasks
Experience developing and delivering technical presentations to both technical and non-technical audiences
Strong ethics and the ability to manage multiple projects and engage in continuous learning
Experience providing customer service to associates regarding their payroll inquiries
Benefits
401(k)
Company
Industrial Metal Supply Co.
Industrial Metal Supply Company (IMS) is a full line metal distributor serving the needs of metal users throughout California and Arizona since 1948.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dave Cohen
Chief Operating Officer
Albanidia Holcomb, PHR
Talent Acquisition Partner
Recent News
2022-08-30
Company data provided by crunchbase