J.Crew · 2 days ago
Administrative Assistant
New York, NY
Full-time
Hybrid
New Grad, Entry Level
$30.05/hr - $36.06/hrJ.Crew is a well-established clothing company that has been creating classic apparel since 1983, emphasizing quality and a distinctive American sensibility. They are seeking an Administrative Assistant to support their Human Resources Leadership Team by providing high-level administrative and logistical support, managing calendars, coordinating meetings, and acting as a central point of contact for HR-related activities.
E-CommerceFashionRetail
Responsibilities
Provide day-to-day administrative support to HR leaders, including real-time coordination of meetings, appointments, and shifting priorities
Own calendar management, meeting scheduling, and conference room bookings; proactively update and adjust events throughout the day as needs change
Liaise with building security and J.Crew Group reception to welcome and support external guests attending HR meetings
Support new hire requests and coordinate IT setup and onboarding logistics in partnership with HR and Technology teams
Organize team lunches, meetings, and internal events, ensuring smooth execution and a polished experience
Compile and submit expense reports, coordinating closely with leaders to ensure timely review and approval
Assist with vendor management, including vendor setup, contract coordination, and invoice tracking through company systems
Arrange and manage domestic and international travel, including flights, accommodations, visas, and passport renewals
Review, prioritize, and manage incoming emails, phone calls, and correspondence, screening inquiries from vendors, employees, and external contacts
Order, distribute, and maintain office supplies for the HR team
Partner closely with the Chief Human Resources Officer’s assistant and provide coverage or support as needed
Take on additional projects and administrative initiatives as requested
Provide onsite administrative support for IBSI-related activities on an event-based, pre-scheduled basis, aligned with executive administrative priorities
Serve as the onsite point of contact for Associate Impact Group (AIG), Belonging, and Social Impact events, supporting in-person execution
Coordinate onsite logistics in partnership with Office Services, IT, Security, Facilities, vendors, and the mailroom—including room setup, food ordering, deliveries, and day-of troubleshooting
Support onsite communications and visibility by posting signage, distributing materials, and assisting with execution of internal communications aligned to IBSI campaigns
Manage IBSI supplies and inventory, tracking materials (signage, swag, supplies, deliveries), placing orders as needed, and maintaining organized storage to support both recurring and one-time activations
Qualification
Required
Strong interpersonal skills with the ability to build effective relationships across the HR team and with cross-functional partners
Highly organized and detail-oriented, with the ability to manage multiple priorities, meet deadlines, and follow up independently
Proficient in Microsoft Office (Outlook, Excel, Word); Workday experience a plus
Professional, polished demeanor with strong written and verbal communication skills
Flexible and adaptable, with a willingness to take on new requests and shifting priorities
Proactive problem-solver who asks thoughtful questions and makes informed suggestions
Demonstrated ability to handle sensitive, confidential, and proprietary information with discretion and integrity
Outgoing, calm under pressure, and collaborative—serving as a reliable liaison and point of contact for HR leaders
Benefits
Health & Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption & surrogacy support), fitness discounts, medical travel and more.
Associate Discount - We love our products just as much as you do! That’s why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell).
Summer Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday during the Summer months.
Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program.
Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge.
Company
J.Crew
Since 1983, we’ve been designing pieces that feel both familiar and refreshingly new, crafted with unbeatable quality and distinctive point of view...it’s no wonder we’ve been in your closet for four decades and counting.
Founded in 1983
5001-10000 employees
H1B Sponsorship
J.Crew has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (24)
2023 (18)
2022 (18)
2021 (22)
2020 (7)
Funding
Current Stage
Public CompanyTotal Funding
unknown2010-11-23Acquired
2006-06-28IPO
Leadership Team
Libby Wadle
Chief Executive Officer
Gena Smith
Chief Human Resources Officer
Recent News
2026-01-09
Business Insider
2025-12-14
2025-11-01
Company data provided by crunchbase