Apply on Employer Site

GoodTalk · 23 hours ago

Executive Assistant to Chief Executive Officer

Brooklyn, NY

Full-time

Onsite

Entry, Mid Level

2+ years exp

GoodTalk is seeking an Executive Assistant to provide high-level administrative support to the CEO and assist with the day-to-day operations of the company. The successful candidate will manage the CEO's schedule, coordinate meetings and events, handle correspondence, and perform various administrative tasks to ensure smooth functioning across all business initiatives.

Media and EntertainmentMusicVideo

Diversity & Inclusion

Responsibilities

Prepare agendas, briefing documents, notes, and follow-ups for meetings and calls

Coordinate meetings and events, including preparing agendas, arranging logistics, and ensuring all necessary materials are available

Handle all incoming & outcoming correspondence, including managing emails, coordinating phone calls, sitting in on all meetings

Coordinate communication and logistics across all business entities

Track action items, deadlines, and deliverables across multiple projects and ventures

Assist with project management for launches, events, tours, campaigns, and partnerships

Support business operations including vendor coordination, contracts routing, and approvals

Ensure timely responses and follow-through across all business lines

Manage travel arrangements, including booking flights, hotels, and ground transportation, and preparing travel itineraries for the CEO and all traveling parties

Travel with the CEO to provide on-site support during business trips

Assist with personal scheduling, errands, and logistics as they relate to the CEO’s ability to operate effectively

Coordinate personal appointments, household services, and ad-hoc requests when required

Handle Expense & Budget Reports for various businesses & personal, bill pay alongside personal and business finance teams, and invoicing

Act as fast and efficient conduit between staff, artists, partners, and vendors

Manage and maintain confidential files and records

Plan & execute special events/projects for the brand including holiday parties, charity events, brand activations

Qualification

Executive-level supportMusic industry knowledgeGoogle SuiteOrganizational skillsCommunication skillsTime-management skillsAttention to detailConfidentiality

Required

2+ years of experience providing executive-level support

Knowledge of the music industry and experience working in a music label or related field is highly desirable

Must have a drivers license and would be preferred if you have your own vehicle

Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines

Strong attention to detail and accuracy

Excellent verbal and written communication skills, with the ability to communicate effectively with all levels of the organization and external contacts

Proficiency in Google Suite

Ability to maintain confidentiality and handle sensitive information with discretion