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Ralph Lauren · 4 days ago

Executive Assistant

Nutley, NJ

Full-time

Onsite

New Grad, Entry Level

Ralph Lauren Corporation is a global leader in premium lifestyle products, and they are seeking an Executive Assistant to support the Head of Global Sourcing Operational Excellence & Product Integrity. The role involves managing executive tasks, scheduling meetings, and preparing written materials while ensuring effective communication and organization.

Apparel & Fashion

H1B Sponsor Likely

Responsibilities

Own all general executive tasks including calendar, zoom, and telephone management, expense reporting, responding to basic requests

Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls

Provide day-before view of the calendar to allow preparation for the next day’s requirements & deliverables; this daily view must have all meeting locations, contact numbers, meeting agendas, meeting documents required and any other relevant details

Partner with other Executive Assistants on overall calendar tracking and management of meetings; ensuring meetings take place as scheduled

Handle timely submission & tracking of expenses for team

Ensure contacts and other key information are always updated

Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations

Code and approve all invoices in Ariba as required

Assist in Special Projects as needed

Qualification

Calendar managementMicrosoft Office SuiteExpense reportingAribaConcurWorkdayResults drivenOrganizational skillsProblem-solving skillsInterpersonal skillsInitiative

Required

Own all general executive tasks including calendar, zoom, and telephone management, expense reporting, responding to basic requests

Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls

Provide day-before view of the calendar to allow preparation for the next day's requirements & deliverables; this daily view must have all meeting locations, contact numbers, meeting agendas, meeting documents required and any other relevant details

Partner with other Executive Assistants on overall calendar tracking and management of meetings; ensuring meetings take place as scheduled

Handle timely submission & tracking of expenses for team

Ensure contacts and other key information are always updated

Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations

Code and approve all invoices in Ariba as required

Assist in Special Projects as needed

Previous role(s) in administrative or other support function in a fast-paced environment

Exceptional organizational skills, follow through and attention to detail

Strong problem-solving skills

Excellent cross-cultural, cross division, cross functional communication and partnering skills

Detail and solution oriented

Ability to prioritize and multi-task

Maintain a fast-paced environment

Computer proficiency in Microsoft Excel, Word, Power Point, Outlook, Ariba, Concur, Workday

Minimum of three days a week on site/office

Excellent organizational skills

Strong interpersonal skills

Ability to work well under pressure and meet critical deadlines

The ability to take initiative and to prioritize work task

Results driven

Preferred

Experience In Design Office/ Studio Preferred

Company

Ralph Lauren

Glassdoor3.9

Ralph Lauren Corporation focuses on the design, marketing, and distribution of luxury lifestyle products.

Founded in 1967

New York, New York, USA

10001+ employees

https://corporate.ralphlauren.com

H1B Sponsorship

Ralph Lauren has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (45)

2024 (19)

2023 (41)

2022 (27)

2021 (19)

2020 (23)