Posen Library of Jewish Culture & Civilization · 6 days ago
Executive Assistant/Communications Associate
New York, NY
Full-time
Onsite
Entry Level
$75K/yr - $75K/yr
2+ years expThe Posen Library of Jewish Culture & Civilization is seeking a highly organized, early career professional to assist the CEO with day-to-day operations, including administrative and communications tasks. This role involves managing the CEO's calendar, supporting logistics for meetings, and enhancing external communications to expand the project's user-base.
Higher Education
No H1B
Responsibilities
Manage ever-changing calendar for the CEO
Support logistics for virtual & in-person meetings, including arranging travel
Establish and maintain constructive and cooperative relationships with advisors, the funder, colleagues, and external contractors
Maintain and improve electronic filing systems
Ensure contracts are signed in a timely manner
Reconcile expenses
Prepare internal reports, collect and prioritize information from diverse stakeholders including staff and advisors
Promote the Posen Library online and through communications work, including working with consultants and the CEO to write and edit promotional and email copy in alignment with the project mission, brand, and core values
Reignite the project’s social media accounts and manage them, including developing creative content (written & graphic), soliciting content from colleagues, and managing the social media calendar
Serve as a thought partner to the CEO around outreach & growth strategy, particularly focused on university communities
Attend relevant events and build the organization’s network, connections, and profile
Qualification
Required
At least 2 years of experience in project administration and logistics support
A basic understanding of Jewish terms and culture
Excellent communication skills digitally and in-person
Ability to hold and manage multiple viewpoints and perspectives
Social perceptiveness, active listening skills, discretion, and the ability to communicate diplomatically
Demonstrated track record of increasing user bases and/or community engagement through social media, ideally around Jewish topics
Demonstrated ability to manage and prioritize multiple tasks and logistics
Independent initiative and resourceful problem-solving
Reliability and punctuality
A passion for inclusive learning environments
Excitement to be part of a people-centered team committed to one another's growth
Desire for mentorship
A sense of humor and ability to roll with the punches
Proficiency in common work and content creation applications, including Google Drive, Microsoft Office, Dropbox, Slack, Canva, as well as an enthusiasm to learn more
Benefits
20 days of paid vacation, 12 days of flexible time off, select holidays
Employer contribution toward medical, dental, and vision premiums
Up to $2,000 annual reimbursement for non-covered medical expenses
Up to $1,000 annual professional development support
Up to $1,000 annual childcare coverage reimbursement for work-required travel
3 months of paid family leave
3 months fully paid sabbatical, eligible after 4 years of full-time employment
Company
Posen Library of Jewish Culture & Civilization
For over twenty years, the Posen Library of Jewish Culture and Civilization has been producing print and digital collections of primary sources (images as well as excerpts from texts translated from over twenty languages).
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase