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Inside Higher Ed · 14 hours ago

Program Assistant

Los Angeles, CA

Full-time

Onsite

New Grad, Entry Level

Inside Higher Ed is a company focused on the advancement of scholarship in the humanities. They are seeking a Program Assistant for the Yanai Initiative for Globalizing Japanese Humanities, responsible for processing orders, providing event logistics, and assisting faculty and students.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Processing purchase orders and travel and expense reimbursements

Updating the program's website and listserves

Providing event logistics and staffing, including guest travel arrangements, room and catering reservations, name tags and sign-in sheets, and AV assistance

Updating calendar

Organizing and maintaining program records

Processing catalog and poster orders

Ordering and maintaining supplies

Assisting visiting scholars and graduate students access campus services

Providing clerical assistance to the Director and Associate Director as requested

Qualification

Customer service experienceMS Office proficiencyUniversity policies knowledgeJapanese language proficiencyTactDiscretionDetail-orientedClear communicationOrganizational skills

Required

Ability to establish and maintain cooperative working relationships with faculty, students, and staff

Skill in proper use of spelling, grammar, and punctuation to edit typed material

Ability to exercise tact, discretion, and diplomacy, and to maintain confidentiality

Ability to use PC and Mac, MS Word, MS Outlook, MS Excel, Zoom, web browsers, and the Google Suite

Ability to work accurately with detail while juggling multiple priorities under minimal supervision. Demonstrated ability to be punctual with all work-related items. Excellent organization skills

Skill in speaking clearly and distinctly to obtain and convey information to individuals at various organizational levels and from various cultural backgrounds

High School Diploma or equivalent experience

Preferred

Working knowledge and understanding of university-wide policies and online systems, such as Purchasing and Accounts Payable, BruinBuy Plus, and Concur to prepare requisition, reimbursements, and travel reservations

Demonstrated experience in a customer service, administrative, or project coordination role. Ability to provide proactive assistance and deliver high quality customer service in a timely manner

Oral and written proficiency in Japanese language

Bachelor's Degree in related area and / or equivalent experience / training