University of Michigan · 18 hours ago
Executive Assistant/Football Logistics Coordinator
Ann Arbor, MI
Full-time
Hybrid
Mid Level
3+ years expThe University of Michigan is seeking an Executive Assistant / Office Coordinator to provide primary administrative and operational support to the Chief of Staff and the Head Coach. This role ensures efficient football office operations, manages executive coordination, and oversees office administration and staff onboarding within a fast-paced, high-performance football program.
E-LearningEducationHigher EducationUniversities
Responsibilities
Serve as the primary administrative support for the Chief of Staff, managing calendars, meetings, communications, and priorities
Support the Head Coach with scheduling, travel preparation, and correspondence as needed
Prepare meeting materials, agendas, and follow-up documentation; assist with special projects and reporting
Maintain strict confidentiality and exercise sound judgment in all executive matters
Oversee day-to-day football office operations, ensuring organization, efficiency, and professionalism
Manage office supplies, equipment, inventory, and vendor coordination
Coordinate office logistics including workspace assignments, access credentials, and shared resources
Lead onboarding logistics for new football staff, including office setup, systems access, and orientation coordination
Serve as liaison with HR, IT, Compliance, and Facilities to ensure smooth staff integration
Maintain staff directories, onboarding checklists, and internal documentation
Support internal communication across the football staff and athletic department
Coordinate staff meetings and football office events as directed by the Chief of Staff
Other duties as assigned by the Athletic Director and Head Football Coach
Qualification
Required
Bachelors Degree
3 years of experience in college and/or professional athletics
Preferred
Experience with Division I FBS Football
Benefits
Generous time off.
A retirement plan that provides two-for-one matching contributions with immediate vesting.
Many choices for comprehensive health insurance.
Life insurance.
Long-term disability coverage.
Flexible spending accounts for healthcare and dependent care expenses
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
2025-12-19
IEEE Spectrum
2025-12-18
2025-12-17
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