University of Wisconsin-Madison · 1 day ago
WECP Finance and Administrative Specialist
Madison, WI
Full-time
Onsite
Entry, Mid Level
2+ years expThe University of Wisconsin-Madison is dedicated to advancing knowledge about human development and developmental disabilities through the Waisman Center. The WECP Finance and Administrative Specialist provides essential administrative and financial support to the Waisman Early Childhood Program, managing enrollment, vendor contracts, and communication with families and clients.
EducationUniversities
Responsibilities
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Contributes to core functions of the University Center for Excellence in Developmental Disabilities (UCEDD), including activities of training/teaching, conducting research, disseminating evidence and best practices, and demonstrating model services
Qualification
Required
Previous administrative and/or financial experience is required
Strong interpersonal, verbal and written communication skills
Demonstrated proficiency in Microsoft Office (e.g., Excel, Word, PowerPoint, etc.) and/or Adobe programs
Demonstrated proficiency with Workday, Quickbooks, or other accounting software
Attention to detail, effective time management, organizational, judgment and independent decision-making skills are essential
Ability to use customer service techniques to respond to inquiries thoroughly and accurately while maintaining professionalism
Ability to track payments from multiple sources, apply customer credits, create customer refunds, and balance ledgers
Preferred
A minimum of two years of professional experience working in a childcare setting, preferably in an administrative or financial role
Experience and/or familiarity with DCF licensing and/or accreditation requirements for early childhood education is highly preferred
Demonstrated experience using Childcare Management Software (e.g., Brightwheel, Procare, etc.)
Ability to analyze data and develop comprehensive reports
Associates Degree in a field related to administration, finance, or early childhood education is preferred
Bachelor's Degree in a field related to administration, finance, or early childhood education is strongly preferred
Individuals without an Associates or Bachelor's degree with relevant coursework and experience will be considered
Benefits
Generous vacation
Holidays
Paid time off
Competitive insurances and savings accounts
Retirement benefits
Company
University of Wisconsin-Madison
University of Wisconsin-Madison is a research institution providing education opportunities.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$24.76MKey Investors
US Department of EnergyHyundai Hope On WheelsNational Institute of Food and Agriculture
2024-09-17Grant· $2M
2024-08-28Grant· $0.4M
2024-06-26Grant· $1.31M
Leadership Team
Nita Ahuja
Dean School of Medicine and Public Health and Vice Chancellor for Medical Affairs
Page Moreau
Marketing Professor and Executive Director of the Center for Brand and Product Management
Recent News
The Express Tribune
2025-11-05
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