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PPFI, LLC · 6 days ago

Staffing Coordinator

Salem, OR

Full-time

Onsite

New Grad, Entry Level

PPFI, LLC is a dedicated provider of services to children and adults with intellectual and developmental disabilities throughout Oregon. They are seeking a highly organized and proactive Staffing Coordinator to manage workforce scheduling and recruitment support functions, ensuring compliance with internal policies and regulations.

Non-profit Organization Management

Responsibilities

Determine and implement staffing and scheduling needs across all departments to ensure optimal coverage and quality of care

Coordinate with the HR, Learning and Client Services to ensure accurate employee compensation, timekeeping records, and timely submission of payroll data

Assist with scheduling software/systems to track shifts, absences, and staffing metrics effectively

Assist the HR department with hiring activities and, including applicant and onboarding management

Source and screen potential candidates, conduct initial phone screenings/interviews, and coordinate subsequent interviews with hiring managers

Review Bios and present to agencies to connect with available clients

Facilitate client/caregiver interviews

Assist the HR department with the verification process for all required credentials and licenses (e.g., background checks, professional certifications relevant to Oregon healthcare requirements)

Ensure all staffing operations strictly adhere to federal, state, and local employment laws and regulations (e.g., EEO, HIPAA, Oregon labor laws)

Maintain accurate, confidential, and up-to-date employee records and databases

Prepare and submit regular reports to management on staffing operations, key metrics, turnover rates, and emerging trends

Other duties as assigned

Qualification

Staffing coordinationRecruitment supportCompliance knowledgeMicrosoft Office SuiteEmotional IntelligenceOrganizational skillsCommunication skillsProblem-solving skillsConfidentiality handling