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UMOS, Inc. · 6 hours ago

Receptionist - Oshkosh Regional Office

Oshkosh, WI

Full-time

Onsite

New Grad, Entry Level

$15/hr - $18/hr

0+ years exp

UMOS, Inc. is a mission-driven organization dedicated to making a positive difference in the lives of families, businesses, and communities. They are seeking a Receptionist to provide customer-oriented support, manage communications, and maintain a welcoming environment for visitors and program participants.

Health CareNon ProfitService Industry

Responsibilities

Receives visitors and program applicants/participants in a customer-oriented manner, gives program information to callers and visitors and directs to appropriate staff member

Informs visitors by answering or referring inquiries and notifies company personnel of visitor arrival

Maintains security and telecommunications system

Directs visitors by maintaining employee and department directories

Maintains security by following procedures, monitoring logbook, and issuing visitor badges

Operates telecommunication system by following manufacturer’s instructions for house phone and console operation

Keeps a safe and clean reception area by complying with procedures, rules, and regulations

Use a variety of office equipment, such as the fax machines, photocopiers, scanners, and videoconferencing and be able to use several types of telephone systems along with email programs

Will coordinate and perform administrative activities and support by storing, retrieving, and integrating information for dissemination to staff and clients, answers and relays calls and messages, with follow-up to recipient in a professional manner

Open, sort, and distribute incoming correspondence, including faxes and email and schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies and verifying receipt of supplies

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques

Prepares and modifies documents including correspondence, reports, drafts, minutes, contracts, memos, emails, and other documents as requested

Maintains financial records, files, receipts; tracks invoices, billings, program data such as performance indicators, mailing lists, as well as other office records

Assists in coordination of planned activities, workshops, conferences, travel arrangements, venue arrangements

Attend meetings, conferences, workshops, and performs special projects and other related duties as assigned

Qualification

Office Management CertificationCustomer Service SkillsMicrosoft WordMicrosoft ExcelBilingual SpanishListening SkillsOrganizational SkillsCommunication Skills

Required

At least 6 months of equivalent experience

Demonstrated ability either through education and/or experience, knowledge of corporate office protocol and customer service-oriented practices and procedures

Demonstrated ability to speak clearly, pleasantly, and courteously, and must possess good listening/comprehension skills

Must possess good organizational skills and have the ability to digest program facts and interpret them to visitors and applicants for services

Knowledge and experience in recent computer software, word perfect/Microsoft Word, excel, with demonstrated ability to type minimum of 50 words per minute

Preferred

High school degree and additional certification in Office Management

Bilingual Spanish speaking

Benefits

Paid time off that will increase over your years of service.

15 paid holidays annually.

A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment.

The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses.

A variety of support services to promote well-being through the employee assistance program.

Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees’ eligible compensation.

Company

UMOS, Inc.

UMOS is a non-profit advocacy organization that provides programs and services which improve the employment, education, health, and housing of under-served populations.

Founded in 1965

Milwaukee, Wisconsin, USA

501-1000 employees