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Texas Health and Human Services · 4 days ago

Contract Specialist IV

Austin, TX

Contract

Hybrid

Entry, Mid Level

$4,801.16/mo - $5,591.17/mo

2+ years exp

Texas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of fellow Texans. The Contract Specialist IV performs advanced contract procurement, development, and management duties while coordinating with various departments and stakeholders.

Health Care

No H1B

Responsibilities

In coordination with peers, manages invoicing processes for some CMU contracts in compliance with statute, agency policy and CMU policy. This function includes tracking receipt of invoices, reviewing invoices and negotiating corrections, if necessary. Coordinates with the budget team, programmatic team, accounts payable, and leadership to ensure prompt payment (30%)

Manages some of IDD Services’ contracts, from contract execution to contract closeout, including contract renewals and amendments. Duties will include completing risk assessment, monitoring deliverables, performance monitoring, communicating with contractors on behalf of HHSC, sanctions, and more. May conduct desk and/or on-site contract monitoring reviews. May analyze contract funds utilization to determine contract action and recommend funding reallocation. Contract management duties will require use of SCOR and CAPPS FIN, along with other programs. (25%)

Develops contracts, from conceptualization to contract execution, including contracts procured competitively or via direct award, MOUs, MOAs, or any other contract IDD Services may need. This position may lead CMU coordination of procurement projects, and/or act as liaison to PCS for procurements. Responsibilities include having primary responsibility for procurement project management, adherence to timelines, and improving overall procurement outcomes. These duties require collaboration with programmatic partners, leads and management, PCS, legal, and IDD leadership. (25%)

Communicates with HHSC staff, internal and external stakeholders, peers and managers, IDD leadership, PCS, budget, legal, and others. (10%)

Develops and maintains contract compliance policies, procedures, standards and manuals to adequately support timely responses to information requests. Develops and maintains procedures to ensure accountability and documentation related to performance measures and contract management (5%)

Other duties, workgroups, special projects, and administrative functions as assigned (5%)

Qualification

Contract managementData analysisProject managementIDD servicesCertified Texas Contract ManagerWriting complex documentsProblem solvingConflict resolutionOrganizational skillsCommunication skills

Required

Graduation from an accredited four-year college or university

Two years of experience working in state or federal programs in areas such as compliance monitoring, contract management, or contract development

Certified Texas Contract Manager (CTCM) or secure within 6 months of hire

Knowledge of state and federal laws, regulations, policies, rules, and requirements, and specific knowledge of local, state, and federal laws relating to IDD services and contract management/administration

Knowledge of business processes, process improvement, contract management/administration systems, and contract management/administration processes

Knowledge of State government organization, administration, management, and operating practices

Knowledge of principles and practices of public administration and state contract management practices

Knowledge of the IDD services delivery system

Knowledge of computer software applications

Skill in writing complex documents/reports, regulations, policies, and procedures

Skill in project management

Skill in problem solving and conflict resolution

Skill in analyzing/interpreting large and complex data sets, and writing complex documents/reports, policies, and procedures

Skill in managing multiple and competing priorities

Skill in organizing and presenting information effectively, both orally and in writing, to individuals at all levels both internally and externally

Skill in providing leadership in a team environment

Skill in organizing tasks and projects

Skill in assessing and evaluating services, and recommending improvements

Skill in use of computer software including, but not limited to, CAPPS Financial, SCOR, ARTS, Excel, or other governmental financial, contract management or human resources applications

Ability to present information clearly, concisely, and effectively to a variety of audiences, verbally and in writing

Ability to build, establish, and maintain effective working relationships with a variety of groups and entities

Ability to evaluate the performance of staff or contractors responsible for providing services

Ability to implement and balance change and lead cross-functional/inter-disciplinary teams to design and deploy new or improved work processes

Ability to gather, assemble, correlate, and analyze facts/data/systems/financial information

Ability to establish goals and objectives while working independently and delivering results in an environment of complex organizational interactions and competing demands on staff resources

Ability to make independent and sound technical decisions and analyze new situations when encountered

Ability to learn and use sophisticated software/applications as necessary to successfully perform duties and assignments

Ability to interpret and apply federal and state statutes, as well as, agency rules, and policies in the development of guidelines, policies, and procedures

Ability to organize workload and set priorities