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Transdev North America · 15 hours ago

Administrative Clerk

Phoenix, AZ

Full-time

Onsite

New Grad, Entry Level

$26/hr - $31/hr

Transdev North America is a leader in mobility solutions, operating transportation systems across the U.S. The Administrative Clerk is responsible for data entry, payroll transactions, accounts payable and receivable, and various administrative tasks to support the TAS division’s operations in Phoenix, AZ.

AutomotiveHospitalityTransportationTravel

No H1B

Responsibilities

Perform day to day payroll transactions, including verifying, entering, reclassing, computing, posting and reconciling payroll

Investigate timecards exceptions in coordination with local supervisory teams

Process Accounts Payable (AP) in compliance with financial policies and procedures

Perform Account Receivable (AR) tasks including preparation, reconciling, inputting and uploading of all client invoices

Plays a key role in invoice creation for variable spend items

Facilities management and coordination

Management of TAS offices, break locations, and closed course partnerships

Cost analysis and forecasting

Onboarding and coordination of work from 3rd party vendors

Point of contact for TAS related facilities escalations

Responsible for office administrative tasks such as ordering office supplies, filing, handling postage/mailings, phones, copier leases, etc

Travel Program vendor/program/spend management

Trend analysis, PO creation/tracking, updated approval routing

TAS EE Corporate Credit Card and Ramp Card program management

Quarterly auditing, spend reconciliation, program creation, EE onboarding/offboarding

Maintain Transdev’s high standard of safety

Work collaboratively with stakeholders on operational budgets

Adhere to and ensure all company policies are followed

Collaborate with other departments to facilitate effective communication and workflow

Perform additional duties and responsibilities as needed and/or assigned

Qualification

Data entryAccounts PayableAccounts ReceivableGSuite proficiencyFacilities managementFinancial principlesAttention to detailCommunication skillsOrganizational skillsTime-management skillsSelf-motivated

Required

Must be 21 years of age or older

High School Diploma or GED required, college degree preferred in accounting, finance, etc

Proficiency with a laptop computer and GSuite apps (i.e. Gmail, Hangouts, and Drive, including Sheets and Docs)

Well versed in technical operations and facilities management best practices

Detail-oriented with a high level of accuracy

Knowledge of basic financial principles

Experience coordinating outside vendors to perform major repairs and annual inspections

Experience in Payroll is a plus

Must have good attention to detail

Adapt quickly to new and developing technology

Cross-functional verbal and written communication and issue escalation

Excellent written and verbal communication skills

Excellent organizational and time-management skills

Must be self-motivated and demonstrate good judgment in ambiguous environments

Travel up to 30% of the time

All Transdev employees must satisfactorily complete a pre-employment drug screen and background check. Safety Sensitive Positions will also be subject to a physical screening

Transdev maintains a Drug Free Workplace and may require participation in a random drug screening program

Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law. Transdev will consider qualified applicants with criminal histories, consistent with legal requirements

If based in the United States, applicants must be eligible to work in the US without restrictions for any employer at any time as required by the USCIS