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NEOGOV · 2 days ago

Administrative Coordinator - City Clerk/Human Resources

City of Safety Harbor, FL

Full-time

Onsite

Mid Level

$47K/yr - $76K/yr

3+ years exp

NEOGOV is seeking an Administrative Coordinator to support the City Clerk and Human Resources Director in Safety Harbor, FL. The role involves performing professional administrative support duties, assisting with various human resources projects, and ensuring effective communication with the public and staff.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Responsible for projects as given by the Department Director, or designee

Assists in the preparation of proclamations

Serves as coordinator for scheduling invocations and maintaining necessary databases

Assists with the development of meeting minutes for assigned boards

Assist with annual Volunteer Banquet event including logistics, planning, and administrative functions

Assists with research on various City projects

Maintains The City Commission event calendar

Assists with various human resources projects

Provides human resources support in employee records management, recruitment systems, payroll and benefits, and employee support and communication

Processes vendor invoices for payment

Orders office supplies, as needed

Maintains and distributes legal ad deadlines

Assists in the registration of external conferences, meetings, or other events as necessary

Responds to inquiries whether in person, by telephone, or by written correspondence; gives information to Staff, and the general public

Perform specialized clerical tasks specific to an area of assignment

Manages the correspondence of the City Clerk and Human Resources office(s)

Performs routine communication in contacting City Board members and applicants; maintains database of interested citizen applicants

Maintains City Homeowner Association databases

Performs other duties as assigned

Qualification

Human Resources experienceMicrosoft Office proficiencyMunicipal government knowledgeOrganizational skillsCustomer service skillsFile managementOffice equipment operationJudgment skillsCommunication skillsAttention to detailTime management

Required

High school diploma, or GED; supplemented by some college course work, and three (3) years of progressively responsible human resources, administrative experience in municipal government or related environment; or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities

Valid Florida Driver's License

FL Notary Public (or the must be obtained within six (6) months of hire date)

Ability to effectively communicate and collaborate with elected officials, Department Directors, the general public, and Staff in an effort to achieve common goals, objectives, and outcomes

Knowledge of modern office practices and procedures

Ability to establish and maintain files

Ability to use sound judgment in accordance with laws, ordinances, regulations and established policies and procedures

Ability to maintain excellent organizational skills, and time management practices

Proficient in Microsoft Office products

Knowledge of the organization, functions, and activities of municipal government

Knowledge of advanced office methods, record keeping procedures, and related methods

Skill in establishing and maintaining effective working relationships with other employees, management, and the general public

Skill in the operation of office equipment, such as, the telephone, typewriter, calculator, copier, scanner

Acceptable eyesight (with or without correction)

Acceptable hearing (with or without hearing aid)

Ability to communicate both orally and in writing