UFP Technologies · 1 day ago
Executive Assistant
Newburyport, MA
Full-time
Onsite
Senior Level, Lead/Staff
$80K/yr - $110K/yr
10+ years expUFP Technologies is a designer and custom manufacturer of solutions for medical devices and packaging. The Executive Assistant will provide executive and administrative support to the President/CEO and the executive team, managing calendars, correspondence, and confidential information while maintaining a high degree of professionalism.
Health CareManufacturingMedical Device
Hiring Manager
Brenna K.
Responsibilities
Assists the President/CEO by coordinating and managing calendar, correspondence, formatting and proofreading Board reports and strategic plans, occasional Dictaphone transcription, completing prompt and accurate filing, screening phone calls, arranging travel itineraries, completing expense reports, arranging logistics and catering for luncheons and meetings, maintains corporate records, always maintain high degree of confidentiality
Communicates with Directors, coordinates Board and Committee meetings, arranges travel itineraries, maintains Nasdaq Boardvantage web portal
Participates in Finance/Investor relations by providing pro forma drafts of SEC forms (10-Q, 10-K, Proxy), responding to investor requests for information and literature, corresponding with UFPT stock transfer agent, coordinating publication of press releases, occasional correspondence/tasks as requested
Maintains corporate records for Secretary, assists with annual shareholder meeting, drafts meeting minutes, maintains standard form agreements and IP listing for General Counsel
Assists other executives with correspondence, Excel, PowerPoint, calendar maintenance, expense reports, travel arrangements, as needed and as own schedule permits
Handles confidential and non-public information
Performs all other duties as assigned or needed
Qualification
Required
Associate's degree or equivalent
Minimum of 10 years in a similar position
Possess a high degree of proficiency with MS Office products including Word, Excel, Power Point and Outlook
Familiarity with Nasdaq Boardvantage or similar software
Excellent spelling and grammar skills
Strong interpersonal and telephone skills
Capability to handle multiple, diverse projects simultaneously
Ability to interface well with all departments within the company and to represent the President / CEO in a highly professional manner
Demonstrate the ability to communicate effectively and professionally with customers and external contacts to the organization
Must be able to maintain the highest level of confidentiality
Ability to handle sensitive material concerning the organization and the President / CEO's role within the organization
Position continually requires demonstrated poise, tact, and diplomacy
Flexibility and willingness to be a team player
Demonstrated ability to handle multiple tasks simultaneously
Exceptional organizational skills required
Ability to meet designated deadlines
Benefits
Medical, Dental, Vision, Life, Disability Insurance
401K with a matching contribution
Paid time off
Paid holidays
Employee discounts
Company
UFP Technologies
UFP Technologies is a designer and custom manufacturer of medical devices, sterile packaging, and engineered custom products.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1993-12-23IPO
Leadership Team
Mitchell Rock
President
Recent News
2025-12-12
UFP Technologies, Inc.
2025-12-02
MarketScreener
2025-12-02
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