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Catholic Charities Twin Cities · 20 hours ago

Administrative Project Coordinator

Minneapolis, MN, US

Full-time

Onsite

Mid Level

$74K/yr - $85K/yr

3+ years exp

Catholic Charities Twin Cities is dedicated to creating opportunities for people to thrive. They are seeking an Administrative Project Coordinator to support their Advancement and External Affairs teams by managing projects, coordinating events, and facilitating collaboration across departments.

Charity

Responsibilities

Manages department event logistics and community engagement activities, including planning, day-of implementation, and follow-up. Work closely with A&E leaders and board members to facilitate logistics for two major annual events: Spirit of the Season Gala (including liaising with a hired event planner) and Giving Tree

Coordinate with and across departments and divisions (volunteer, advocacy, engagement, advancement, and, occasionally, culture and belonging) to develop and meet timeline and deliverables on outreach efforts including monthly and annual meetings and events

Working with A&E team members to coordinate departmental actions across the Agency (CCTC) including Legal Compliance, Executive Team + Board of Directors notifications, Facility Service requests, Program Manager notifications

Assist with schedules, calendars, and meeting planning (internal and external)

Support Leader’s activity by engaging with the Development Database Manager to enter information and pull reports from Salesforce as requested

Assist with monthly expense reporting of VPs and their direct reports; pull monthly budget reports as requested

Assist with preparation of PowerPoint presentations and formatting and proofing letters and other written materials

Assist with department-driven certifications and compliance agencies

Monitor email inboxes for info@ and events@ addresses

Coordinate general department and subset meetings

Provide support for engagement with Board of Directors, including coordinating two Board Committee meetings: Development, and Advocacy and Community Relations. Create and distribute the meeting books, create invites for and correspond with committee members + staff liaisons, and take + record meeting minutes

Collaborate with the Office of CEO on agencywide activities and requests

Liaise with the Office of the CEO regarding department's involvement with agency-wide meetings and trainings

Participate in activities with agency program staff and support fronts desk staff as needed

Other duties as assigned

Qualification

Microsoft OfficeProject managementSalesforceSharePointWritten communicationOral communicationOrganizational skillsTime managementTeam collaboration

Required

Minimum 3 years' experience in a similar professional area

Project management experience

Ability to represent Catholic Charities in a professional, respectful manner

Demonstrate mature judgment, initiative, and the ability to make independent decisions and work without close supervision

Demonstrated ability to multi-task on simultaneous projects while meeting assigned deadlines in a rapidly changing environment

Outstanding proficiency in Microsoft office required, specifically Microsoft Outlook, Word, Excel, and PowerPoint

Unquestioned ability to maintain information in strictest confidence

Detail oriented self-starter with strong organizational and time management skills

Must have strong written and oral communication skills, as well as ability to develop presentation materials

Ability to interact with all levels of management and employees

Ability to work independently as well as within small and large teams

At times, this position will require more than a 40-hour workweek, including nights and weekends

Has the ability to work with diverse and/or low-income populations, including those who may be experiencing homelessness, unstable housing, and/or mental illness