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University of Pittsburgh · 6 days ago

Administrative Assistant

Pittsburgh, PA

Full-time

Hybrid

Entry Level

1+ years exp

The University of Pittsburgh is seeking an Administrative Assistant for the Office of Inclusion and Belonging. This role involves managing administrative tasks for staff, particularly the Executive Director, including financial record keeping, event coordination, and general office support.

Higher Education

No H1B

U.S. Citizen Only

Responsibilities

Performs administrative and general office support work

Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events

Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails

Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders

Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings

Makes purchases by use of Panther Express and OneCard, collects payments, assists with contracts, and verifies billing information; interacts with vendors on quotes and invoicing

Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements via Concur, pays invoices, and data entry

Qualification

Calendar managementEvent coordinationFinancial record keepingVendor interactionCustomer serviceClerical dutiesData entryWebsite content updating

Required

High School Diploma/GED

1 year of experience

Combination of education and relevant experience will be considered in lieu of education and/or experience requirement

Successful completion of a background check

PA State Police Criminal Record Check

FBI Criminal Record Check

PA Child Abuse History Clearance

Resume

Company

University of Pittsburgh

Glassdoor3.9

The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities.

Founded in 1787

Pittsburgh, PA, US

10001+ employees