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Texas Health and Human Services · 1 day ago

Administrative Asst IV - ADOP

Brenham, TX

Contract

Onsite

Entry, Mid Level

$3,248/mo - $4,837.08/mo

2+ years exp

Texas Health and Human Services Commission (HHSC) is committed to creating a positive impact in the lives of fellow Texans. The Administrative Assistant IV role involves providing complex administrative support, maintaining filing systems, and ensuring effective communication with internal and external agencies.

Health Care

No H1B

Responsibilities

Maintains effective working relationships with internal and external customers

Maintains filing, record-keeping, and records management systems

Performs general office duties such as ordering supplies, taking meeting minutes, and assisting with confidential human resources work

Serves as the liaison between facility and Disability Rights of Texas Agency

Responds to inquiries regarding rules, regulations, policies, and procedures

Plans meetings, conferences, and seminars

Participates in the planning and execution of an agency program

Works closely with the Assistant Director of Programs and Human Rights Office regarding Level of Supervision Committee

Assists in the development of administrative or technical assistance policies and procedures

Answers phone calls, routing incoming calls, taking messages, greeting visitors, and directing visitors to the appropriate staff

May research, compose, design, or edit agency publications such as brochures, forms, and manuals

Ability to compile and edit data for charts, graphs, and databases, and prepares summaries or reports

May develop training materials

Serves as back up to the Director and Assistant Director of Administration’s Administrative Assistants, and provides assistance as needed to the Director of Residential Services

Manages and maintains schedule and travel arrangements for Assistant Director of Programs

May train others

Performs related work as assigned

Qualification

Office practicesAdministrative proceduresMS WordMS ExcelMS OutlookTyping speed 60 wpmStandard office equipmentEffective communicationAttention to detailConfidentiality

Required

Graduation from a standard high school or equivalent

2 years' experience working for senior level management in an administrative support position

Attention to detail

Experience in the use of standard office equipment (personal computer, printer, telephone, fax, copier)

Experience in the use of MS Word, Excel, & Outlook

Knowledge of office practices and administrative procedures

Skill in standard office equipment and software

Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures

Ability to communicate effectively, in person and over the phone

Ability to type at least 60 words per minute

Ability to maintain confidentiality

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE)

Males between the ages of 18 – 25 must be registered with the Selective Service

All State Supported Living Center Employees are subject to Random Drug Testing

Flexibility in work hours may be required for this position

The position may be required to work overtime and/or extended hours

Must be willing to work weekends and holidays

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility