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Interstate AC · 6 hours ago

Purchasing and Procurement Manager

Nashville Metro

Full-time

Onsite

Mid, Senior Level

5+ years exp

Interstate AC is seeking a Purchasing and Procurement Manager to lead all procurement activities across the company. The role involves ensuring timely and cost-effective purchasing while maintaining strong vendor relationships and controls, driving pricing improvements, and supporting accurate job costing.

ConstructionHeating Ventilation and Air Conditioning (HVAC)Home Services

Responsibilities

Source and purchase HVAC/building automation equipment, materials, and parts for service and project work

Build and maintain strong relationships with key manufacturers and distributors (OEMs, wholesalers, controls vendors)

Negotiate pricing, terms, rebates, freight, return policies, and delivery expectations to improve gross margin

Develop and maintain an approved vendor list and purchasing standards aligned with company goals

Monitor vendor performance (lead times, order accuracy, pricing compliance, returns, credits) and resolve issues

Own and enforce the PO process across the organization, ensuring purchases are properly authorized and tied to the correct job/cost code

Work closely with operations leaders to ensure purchasing workflows remain efficient and responsive to field needs

Create and manage blanket PO programs (truck stock, recurring vendor purchases, service parts) where appropriate

Establish and maintain clear policies for emergency purchases, confirming POs, and field buying controls

Ensure all purchases are properly coded to jobs and cost categories to support accurate job costing and profitability reporting

Partner with Accounting/AP on invoice matching (PO/invoice/receipt), dispute resolution, and vendor statement reconciliation

Assist in forecasting and visibility of committed costs through open PO tracking

Support warranty, return, and credit processes to ensure credits are captured and applied correctly

Maintain optimal stocking levels and ordering practices to reduce shortages and minimize obsolete inventory

Implement min/max levels, reorder points, and cycle counts

Coordinate receiving processes, ensure packing slips are captured, and discrepancies are resolved quickly

Work with warehouse personnel to ensure organized storage and efficient distribution to field teams

Identify opportunities to standardize parts, equipment, vendors, and ordering practices to reduce cost and complexity

Develop purchasing and receiving SOPs and provide training for PMs, service managers, and field technicians

Provide monthly reporting on spend, savings, vendor performance, PO compliance, open POs, and purchasing KPIs

Qualification

Purchasing experienceHVAC knowledgeVendor managementExcel proficiencyNegotiation skillsAccountability mindsetProblem-solving skillsCommunication skillsAttention to detail