WRiTE BRAiN WORLD · 23 hours ago
Operations Coordinator / Administrative Associate
Los Angeles, CA
Full-time
Onsite
Mid, Senior Level
5+ years expWRiTE BRAiN WORLD is seeking a multi-talented Operations Coordinator / Administrative Assistant to provide support across operations and logistics. This role involves organizing shipments, managing calendars, and ensuring smooth internal administration while collaborating with the senior management team.
BooksChildrenEducationPublishing
Responsibilities
Maintain and track internal calendars, timelines, and meeting schedules
Take and organize notes during departmental and strategic meetings
Support and organize conference, training, and site visit logistics, including agendas, materials, and shipments
Provide direct administrative support to the Sr. Director of Strategy & Operations and team overall
Monitor shared company inboxes and respond professionally to time-sensitive inquiries
Input leads, contacts, organizations and related data in Insightly tool, post conferences and as needed based off demand
Coordinate, fulfill and drop off shipments from the office (education materials, guides, marketing materials, sample packages, etc.)
Track warehouse shipments to education partners
Monitor, manage, and report on inventory; anticipate needs and reorder proactively
Maintain and enforce timelines for all partner, event, and product shipments
Troubleshoot fulfillment or vendor issues, and ensure proper delivery of products to partners
Collaborate with print vendors and designers for production and distribution of new materials
Track deliveries, update related systems and communication, support with pallet shipments for large events
Communicate with schools, districts, and vendors with clarity and professionalism, as it relates to orders, sample shipments and general inquiries
Represent WRiTE BRAiN as a site visit/training support specialist when needed
Key holder for opening/closing office; follow daily procedures
Keep the office stocked and organized (supplies, snacks, print materials, etc.)
Maintain a clean and professional office environment
Qualification
Required
5+ years of experience in operations, administration, project coordination, or logistics (education experience preferred but not required)
Strong writing skills and clear, professional email etiquette
Proficient in Google Suite, Mac OS, Microsoft Office, CRMs (Insightly preferred), PandaDoc, Asana (project management tools), Able to integrate AI into work functions
Experience managing vendors, inventory, or shipments a plus
Physically able to pack, load, unload education materials for shipments and related pre and post conference materials
Must have your own car and be located in the Los Angeles metropolitan area
Availability to travel occasionally for events, conferences, trainings and deliveries
Benefits
Competitive Hourly Rate Based Off Experience
We Provide a uniquely fast track growth potential, including future eligibility for Full-Time employment
Company
WRiTE BRAiN WORLD
WRiTE BRAiN’s (Pre-K through 12) curricula & programs are turnkey literacy-building and social-emotional learning experiences disguised as fun, project-based, narrative and creative writing lesson plans and activities for between & beyond the school bells.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Meredith Scott Lynn
Founder & CEO
Anna Kennedy
Senior Manager of Partnerships & Operations
Company data provided by crunchbase