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Hawkins Parnell & Young, LLP · 13 hours ago

Regional Office Manager

New York, NY

Full-time

Onsite

Mid Level

3+ years exp

Hawkins Parnell & Young, LLP is a legal firm seeking a Regional Office Manager to oversee the operations of their assigned offices. The role involves managing office staff, ensuring smooth office operations, and collaborating with various departments to create a positive work environment.

ConsultingLegal

Responsibilities

Supervises office support staff including paralegals, legal assistants, and secretaries. Manages secretarial and paralegal workload and team assignments in collaboration with the Partner-In-Charge

Learns the needs and personalities of the attorneys in order to appropriately assign staff and resolve issues

Recruits, screens, coordinates interview schedules and hires employees. Acts as liaison with Human Resources regarding compensation

Prepares new workstations/offices for new hires including computer set up, and nameplates

Coordinates and delivers training and orientation for new hires including office procedures and office equipment. Introduces newly hired staff to other employees

Monitors and approves time through the time keeping system. Considers requests for overtime

Administers periodic performance reviews with staff and delivers annual reviews

Ensures Firm policies are fairly and equitably administered. Delivers discipline and coordinates discharges, if necessary, with the concurrence of Human Resources

Investigates and resolves employee relations concerns and challenges partnering with Human Resources

Transitions departing employees out of the firm completing exit interviews, reassigning work, collecting equipment, etc

Partners with attorneys and CHRO to create a positive work environment. Identifies opportunities to enhance team culture. Provides individual recognition

Plans and organizes office meetings and parties including monthly staff meetings and annual office summer events and holiday parties

Collaborates with the Office Management team to develop procedures for day-to-day operations

Develops consistent best practices for the legal support teams through the supported offices to align with firm wide standards

Reviews office purchases to ensure the budget is followed and escalates as needed

Ensures the maintenance of the office's copy machines, the performance of large photocopying and scanning projects, and the operation of video equipment

Maintains the movement of general office furniture and other items at the request of administration and the rearrangement of furniture in offices and work areas as requested by the occupants. Sets up offices for attorneys, paralegals and other staff

Ensures the general upkeep of shared office facilities such as halls, reception areas, employee break room and conference rooms. Acts as a project manager as needed

Develops and maintains professional business relations with the property management office. Manages maintenance requests as needed

Prepares and communicates management responses for potential emergencies

Liaises between back-office support functions such as Accounting and IT and assigned offices

Assists IT team with equipment installations and other onsite IT needs

Provides assistance needed to complete special projects involving operations of the firm

Qualification

Office ManagementPeople ManagementMS Office SuiteLegal Assistant ExperienceCustomer Service SkillsProblem SolvingInterpersonal SkillsAttention to Detail

Required

3 to 5 years of progressively responsible work experience with legal or other professional service organizations

Thorough understanding of administration, facilities management, and human resources

Strong MS Office Suite skills

Knowledge of law firm systems and programs used by staff

Preferred

1 to 2 years' legal assistant or paralegal experience preferred

Benefits

Medical insurance options as well as dental and vision

Basic life insurance and LTD firm paid; supplemental life and STD available

Flexible spending and Health Savings Accounts available

401(K) and Profit Sharing

Vacation and Sick Time

Paid Parental Leave

Company

Hawkins Parnell & Young, LLP

Hawkins Parnell & Young is a national defense litigation firm that has represented many of the largest and most well-known companies in high-risk litigation and business disputes.

Founded in 1963

Atlanta, Georgia, USA

201-500 employees