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CitiStaffing · 7 hours ago

Executive Assistant – Financial Services Firm – $170k - $200k + Bonus!!

New York, NY

Full-time

Onsite

Senior Level

$170K/yr - $200K/yr

5+ years exp

CitiStaffing is a globally renowned Financial Services firm seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support. The role involves managing complex scheduling, communications, and travel arrangements while anticipating the needs of the executive.

ConsultingHuman ResourcesStaffing Agency

Responsibilities

Responsible for management of busy and ever-changing calendar while protecting the executive’s time and priorities

Draft correspondence on behalf of executive

Answer busy phones and track all messages and follow up

Schedule, arrange and facilitate meetings

Ensure executive’s complete preparation for all meetings including researching and writing briefings

Coordinate extensive global travel arrangements, including flights, ground transportation, hotels, visa coordination, etc

Maintain all files

Track expense reports and ensure accuracy and timely reimbursement

Provide personal support on an as-needed basis

Qualification

Executive-level supportOrganizational skillsCommunication skillsOutlookExcelWordPowerPointMultitasking skillsDiscretionProfessionalismExperience in financeExperience in legal settingsAttention to detail

Required

Minimum of 5 years of administrative experience, including executive-level support at the C-Suite level

Professional background that exemplifies career longevity and long-term commitments to previous employers; candidates cannot have a lot of movement on the resume

Previous work experience in finance, legal, and other strictly corporate settings

Bachelor's degree is a must

Exceptional organizational and multitasking skills with a strong attention to detail

Excellent verbal and written communication skills, comfortable speaking with internal and external stakeholders, UHNW individuals, media and political personalities, etc

Proven ability to manage sensitive information with discretion and professionalism

Proficiency in Outlook, Word, Excel, and PowerPoint