The Salvation Army Southern California · 1 day ago
Program Aide/Assistant-Oakland ARC-TEMPORARY
Oakland, CA
Full-time
Onsite
New Grad, Entry LevelThe Salvation Army Southern California is an international movement motivated by the love of God, seeking to meet human needs. The Program Aide/Assistant role involves performing various administrative tasks, supporting beneficiary applications, and maintaining records to assist the ARC Administrator.
Non-profit Organization Management
Responsibilities
Perform a variety of administrative tasks as directed by ARC Administrator including: typing, mailing and/or emailing correspondence; developing and maintaining contact and service provider/referral lists; creating agendas and keeping minutes for boards, councils, committees and other meetings; greeting visitors, beneficiaries, and staff courteously and directing them appropriately; answering telephone calls and taking messages for Rehabilitation Services staff; answering basic questions about Program; scheduling appointments for ARC Administrator; sorting and routing mail and other correspondence to appropriate personnel or beneficiaries
Assist with processing new beneficiary applications. Assist Intake Coordinator by checking BITS and Megan's Law, taking photos for badges, and administering drug tests for applicants of the same gender when necessary. Filling in when Intake Coordinator is out of the office
Prepare and maintain all beneficiary files including regular update of computer database (BITS). Ensure security of beneficiary files and maintain a log of all files checked out for use by staff or interns
Maintain Transitional Housing files and compile weekly reports
Process discharge summaries and forward data to appropriate agencies and/or individuals
Operate and maintain office equipment in proper working order. Prepare work orders, supply orders, requests for service, etc. as needed or requested in a timely manner
Maintain organizational chart and various manuals used by the Rehabilitation Services Department
Prepare and maintain lists for scheduled activities and personnel as needed including Gratuity Lists, Group Rosters, Counseling assignments and schedules, passes etc. as delegated and required
Assemble and prepare all necessary documents for Weekly Case Conference, prepare agenda for case conference, and prepare conference minutes. Attend and take minutes of all Case Conference and Rehabilitation Services Staff meetings. Attend other meetings as requested. Maintain up-to-date conference minutes
Prepare all reports as required by the Administrator including monthly center stats if assigned
Assist with program research projects as assigned
Oversee front desk operations, scheduling of interns, and ensure posting of daily classes and activities
Serve as a role model for all beneficiaries regarding behavior in beneficiary care areas
Assure that safety measures are established and maintained consistent with ARC policy and governmental regulations
Maintain confidentiality in accordance with established policies and laws to help maintain the integrity of the total program
Oversee all aspects of beneficiary food stamp application and the processing of cards with bookkeeper. Build a strong relationship with Social Services office. Provide all monthly paperwork required to maintain The Salvation Army Adult Rehabilitation Center’s eligibility to receive food stamps
Prepare and serve on the Review team for Beneficiary Three and Five-month reviews if assigned
Prepare certificates and awards for Wednesday graduation ceremonies
Perform other duties as assigned by the ARC Administrator
Any/all overtime must have the written approval by Administrator
Qualification
Required
High school graduate or equivalent
Able to operate basic office machines including computer, photocopier, time clock, and telephone
Knowledge of Microsoft Office programs, MSWord, Excel, and Access with ability to learn additional software as appropriate
Ability to spell correctly and edit correspondence for correct grammar and usage of the English language
Ability to track on multiple tasks efficiently, completing each in a professional and timely fashion
Professional judgment and integrity in holding in confidence all information pertaining to beneficiaries, beneficiary families, and co-workers
Commitment to support and apply the philosophy and goals of The Salvation Army Adult Rehabilitation Center Program and the ARC Mission Statement
No evidence of existing chemical dependency
Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment
Ability to communicate clearly on the telephone
Ability to lift up-to 30lbs
Ability to perform various repetitive motion tasks
Company
The Salvation Army Southern California
The Salvation Army is one of the largest humanitarian organizations in the world. It is a sub-organization of The Salvation Army International.
Founded in 1865
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.02MKey Investors
Federal Home Loan Bank of San Francisco
2019-09-23Grant· $0.02M
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