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The Knot Worldwide · 18 hours ago

Executive Coordinator

New York City

Full-time

Onsite

Entry Level

1+ years exp

The Knot Worldwide is a company dedicated to celebrating meaningful moments, and they are seeking an Executive Coordinator to support their CEO’s Director of Executive Operations. This role involves providing essential in-person support to senior leadership, managing calendars, and ensuring smooth office operations in their NYC location.

Event ManagementEventsInformation TechnologyProfessional ServicesWedding

Responsibilities

Provide hands-on, in-office (NYC) support to senior leadership, including running errands, greeting and hosting guests, coordinating meals, and managing deliveries

Assist with personal tasks for the CEO, such as scheduling appointments, arranging travel, building itineraries, coordinating with internal hosts/external counterparts, handling family schedule coordination, and supporting other administrative tasks as needed

Support booking events, vendor coordination, and out-of-office errands

Complete expense reporting, invoice processing, and other routine administrative workflows

Coordinate conference room bookings and manage related technology setup and troubleshooting

Partner with the Office Manager to organize and execute in-office events for the Executive Team and Senior Leadership (e.g. meals and team gatherings), including assisting with setup and breakdown

Provide ad-hoc in-person support to visiting executives and senior leadership, including booking desks, ensuring easy entry, and procuring needed supplies

Manage and maintain calendars for senior leadership (SVP and above), including prioritizing meetings, resolving conflicts, and ensuring schedule alignment

Coordinate pre-reads, decks, and briefing notes; ensure materials are delivered on time and in the right format

Provide cross-coverage for C-level executives’ calendars during absences or high-volume periods

Qualification

Calendar managementTravel logisticsOffice operationsGoogle SuiteExceptional communicationCustomer service experienceOrganizational skillsTime-management skillsConfidentialityFlexibility

Required

1–2 years of administrative, operations, hospitality, or customer service experience preferred; internships or campus leadership experience also welcome

Strong organizational and time-management skills with a proactive, resourceful approach and detail-oriented nature

Exceptional communication skills (written and oral) and a willingness to work with all levels of stakeholder, from building staff to the CEO

Ability to handle confidential information with discretion and integrity. Excellent executive-facing judgment

Comfortable running errands, handling physical office tasks, and interacting with external guests and senior executives. No task is too small!

Flexibility to be responsive to time-sensitive asks on evenings or weekends, as well as business needs related to international time zones

Proficiency with Google Suite, Slack, SmartSheet, Coupa, Navex, and Envoy a plus