State of Florida · 4 days ago
LOCAL PROGRAM COORDINATOR - 55012646
DeLand, FL
Contract
Onsite
Senior Level
$56K/yr - $72K/yr
6+ years expThe Florida Department of Transportation is committed to improving safety and mobility within the state's transportation system. The Local Program Coordinator will coordinate with various stakeholders to prepare and execute local program agreements, ensuring clarity in funding and scope of service for transportation projects.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Coordinate with the District legal office, District Local Program Administrator, Department Project Managers, various other Department personnel and local governments to prepare and execute all local program agreements and supplemental agreements ensuring that agreement language, funding, and Scope of Service language is clear and concise
Ensure project documentation meets the necessary standards as described in the Joint Participation Agreement (JPA) Procedure for the State funded programs and the Local Agency Program (LAP) Manual for federally funded programs
Coordinate with Department project managers and local agency project managers to assure funds for local agency projects are programmed correctly in the Department's Work Program
Coordinate with appropriate Department staff to ensure JPA/LAP requirements are met for the Planning, Project Development & Environment (PD&E), Design, Right of Way, Construction, and Construction Engineering Inspection phases, including all state and/or federal procedures, guidelines and regulations
Ensure that proper documentation is obtained from the local agency for utility, railroad, and right of way activities
Prepare all documents and provide to the District Work Program section for authorization of projects prior to encumbering funds or executing agreements
Monitor Work Program to assure programmed funds are in the Adopted status before executing agreements
Input data into the Contract Fund Management System to commit (encumber) funds prior to execution of agreements
Monitor projects and commitments to ensure minimum roll forward and minimum certified forward amounts each year
Coordinate with District and local agency staff to obtain and review documentation associated with Professional Services Contracts for all professional services phases for LAP projects
Ensure local agency advertising and award procedures and local agency contracts comply with federal requirements
Coordinate with the Local Agency to ensure that proper documentation is received for LAP Certification, Re-Certification and final approval of the administrative checklists
Assist the District Local Program Administrator in conducting project performance evaluations
Coordinate and/or facilitate training for certified LAP agencies to maintain certification status by working with Central Office staff and District functional area experts
Input agreements, amendments and other related documentation into various electronic document management systems including, but not limited to Project Suite Enterprise (PSEE), Local Agency Program Information Tool (LAPIT) and Florida Accountability Contract Tracking System (FACTS)
Coordinate the execution of amendment, close out, and other related documents
Coordinate review and processing of all requests for time extensions for JPA/LAP projects, make recommendations to the District Local Program Administrator, and provide approval/disapproval
Monitor active JPA/LAP agreements to ensure local agency invoices are received according to the agreement terms
Audit, reconcile and process invoices related to JPA/LAP agreements by working directly with Department Project Managers and local agencies
Prepare Summary of Contractual Services Agreement/Purchase Order Form and submit invoices for payments in a timely manner to avoid projects appearing on the Non Activity and/or Federal Financial Integrity Review and Evaluation (FIRE) report
For any projects on the Non Activity and/or FIRE Report, research and contact local agencies for the prompt removal of the JPA/LAP project from the report
Perform closeout reviews, coordinated with Central Office Unit staff to address and resolve revenue and expenditure issues
Support all audits of JPA/LAP projects to provide requested information and answer questions regarding the oversight and management of the projects
Identify process inefficiencies and provide input for process improvements
Assist with the development of processes and procedures for the District JPA/LAP program
Qualification
Required
Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any U.S. employer
Six years of relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development
Graduation from an accredited college or university may substitute for the required experience on a year-per-year basis
Knowledge Of: Applicable state and federal procedures, rules, guidelines and statutes
Knowledge Of: Project and contract management techniques and methods
Knowledge Of: Production processes
Knowledge Of: Scopes of services
Knowledge Of: Programming of projects
Knowledge Of: Financial management systems
Skills In: Contractual interpretation
Skills In: Planning
Skills In: Organizing
Skills In: Interacting with federal, state, and local personnel, consultants and the public in a professional and positive manner
Skills In: Use of personal computer and business software products
Ability To: Draft contract language
Ability To: Manage multiple priorities in order to achieve planned goals
Ability To: Learn and quickly adapt to changing conditions
Ability To: Analyze data and draw logical conclusions
Ability To: Communicate effectively both verbally and in writing and through active listening at all organizational levels
Ability To: Establish and maintain effective working relationships
Ability To: Effectively handle potentially problematic situations
Due to the nature of this position, the incumbent must respond to emergencies
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
A variety of training opportunities
Employee Assistance Program (EAP)
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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