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Calvert County Government · 12 hours ago

Legal Secretary II

COURTHOUSE PROPER

Full-time

Hybrid

Mid Level

$26.54/hr - $30.40/hr

4+ years exp

Calvert County Government is seeking a Legal Secretary II to perform specialized secretarial work for attorneys. The role involves preparing legal pleadings, managing case activities, and training new employees in legal secretarial procedures.

CommunitiesGovernmentNon Profit

Responsibilities

Prepares legal pleadings and other court filings as required

Deals with a potentially hostile clientele

Acts as administrator for case management system, with duties including training new office employees in legal secretarial procedures, orienting new employees to the office and instructs employees in legal terminology, document formats, court requirements and other aspects of legal secretarial work, and other related responsibilities

Produces a variety of typed or word processed legal documents such as briefs, pleadings, memoranda, writs and orders; transcribes oral and/or machine dictation, or types copy from drafts; proofs and edits typed materials for accuracy of grammar, spelling, punctuation and format and makes corrections; ensures adherence to established style guides and formats

Maintains case activity records using computerized case management system: enters case information and activity and updates and corrects data as necessary

Initiates and follows though on case actions: summons witnesses; sends for copies/results of laboratory tests, prior convictions, bank records

Interviews clients to obtain statements

Composes correspondence and memoranda in response to recurring inquiries and as deemed appropriate

Keeps supervisor informed of matters; researches files and records and compiles data for supervisor's review

Communicates with courts and others to arrange schedules, meetings and relay or obtain information, or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor's views are known, or as otherwise authorized

Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services

Assists the public, clientele, and others in accessing and making use of department services by advising them regarding their needs and services provided

Receives, screens, and refers telephone calls; queries callers and transfers or refers calls to appropriate staff or other offices; answers technical or substantive questions regarding office/department operations

Receives, screens and routes mail; directs items to other staff or County offices as appropriate

Maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records; ensures confidentiality of files and records and uses discretion in controlling access to and release of information

Qualification

Legal secretarial dutiesCase management systemOffice proceduresDocument preparationTraining new employeesClient communicationTypingTranscriptionProofreading

Required

High School diploma or GED equivalent, including or supplemented by courses in office practices

Four years of progressively responsible secretarial experience with a legal background

Knowledge of modern office procedures and practices including operation of office appliances such as calculators and computers

Knowledge of secretarial procedures and practices

Ability to train clerical workers in legal secretarial duties

Ability to perform legal secretarial duties

Ability to perform office assignments involving substantive operations of the unit requiring an understanding of unit operations and policies

Ability to assist the public, clientele, and others to utilize services by explaining, instructing and advising them regarding their needs and requests and the services provided

Ability to perform general office clerical work quickly and efficiently

Ability to deal effectively with the public