Chesapeake Bay Foundation · 9 hours ago
People Operations Coordinator
Annapolis, MD
Part-time
Onsite
Entry Level
$38K/yr - $43K/yr
1+ years expThe Chesapeake Bay Foundation is the largest regional nonprofit conservation organization dedicated to saving the Chesapeake Bay. The People Operations Coordinator will support the People and Culture department in various HR functional tasks, ensuring smooth operations and compliance with HR processes.
AssociationWildlife Conservation
Responsibilities
Assist in the maintenance and updates of employee files, ensuring confidentiality and data security
Generate HR reports and provide insights to department decision-making
Prepare quarterly metric data report for the organization
Ensure all personnel files processed for payroll are included and saved in the in the Paylocity employee record
Handle confidential HR matters with discretion and professionalism
Process FMLA and disability claims, including collecting necessary documentation, coordinating with employees and providers, and ensuring compliance with applicable regulations
Track FMLA and disability leave periods, maintain accurate records, and provide timely updates to management and employees
Generate HR reports to support the annual audit process
Process claims including collecting necessary documentation (First Report of Injury forms), approval and submits the claims through the KeyRisk portal, and coordinate with the employee and claims adjustor until the claim is closed
Serve as primary contact for all land base injury claims
Prepare all bonus requests by processing the form for signatures
Serve as the back-up to the Recruitment Coordinator in preparing onboarding, offboarding and personnel change materials
Assist in the audit process in reviewing and updating benefit elections in both the ENavigator system. Reviews Paylocity to ensure the data feed matches
Assist Payroll and Benefits Coordinator during open enrollment process to get all employees selection enrolled into HRIS system
Support the VP for People and Director in various projects assigned
Coordinate team meetings: develop agendas in consult with the team lead, notify staff, work with other CBF departments for arrangements as needed, record meeting minutes, and track action items
Manage credit card and department expenditures; prepare, code, and submit bills, invoices, receipts, and expense reports. Coordinate with Director to understand the approved budget to help with coding aspects
Maintain and update the department s Simplrr intranet site to ensure information is accurate, current, and accessible to staff
Monitor, track, and communicate compliance-related updates and required must read materials to staff in a timely manner
Qualification
Required
Assist in the maintenance and updates of employee files, ensuring confidentiality and data security
Generate HR reports and provide insights to department decision-making
Prepare quarterly metric data report for the organization
Ensure all personnel files processed for payroll are included and saved in the in the Paylocity employee record
Handle confidential HR matters with discretion and professionalism
Process FMLA and disability claims, including collecting necessary documentation, coordinating with employees and providers, and ensuring compliance with applicable regulations
Track FMLA and disability leave periods, maintain accurate records, and provide timely updates to management and employees
Generate HR reports to support the annual audit process
Process claims including collecting necessary documentation (First Report of Injury forms), approval and submits the claims through the KeyRisk portal, and coordinate with the employee and claims adjustor until the claim is closed
Serve as primary contact for all land base injury claims
Prepare all bonus requests by processing the form for signatures
Serve as the back-up to the Recruitment Coordinator in preparing onboarding, offboarding and personnel change materials
Assist in the audit process in reviewing and updating benefit elections in both the ENavigator system
Reviews Paylocity to ensure the data feed matches
Assist Payroll and Benefits Coordinator during open enrollment process to get all employees selection enrolled into HRIS system
Support the VP for People and Director in various projects assigned
Coordinate team meetings: develop agendas in consult with the team lead, notify staff, work with other CBF departments for arrangements as needed, record meeting minutes, and track action items
Manage credit card and department expenditures; prepare, code, and submit bills, invoices, receipts, and expense reports
Coordinate with Director to understand the approved budget to help with coding aspects
Maintain and update the department s Simplrr intranet site to ensure information is accurate, current, and accessible to staff
Monitor, track, and communicate compliance-related updates and required must read materials to staff in a timely manner
Preferred
Minimum of 1-3 years experience in an HR support role to senior level positions
Possess strong communication and collaboration skills, and is highly organized, flexible, and fast paced
Basic understanding of HR functions and best practices
Experience with Paylocity or other HRIS system a plus
Excellent organizational and time management skills
Proficiency in MS Office Suite and HRIS systems (Paylocity a plus, not requirement)
High level of attention to detail and confidentiality
Ability to have reliable transportation to travel to other CBF locations or for work-related items as needed
A team player with a positive attitude and a willingness to learn and grow within the department and organization
Company
Chesapeake Bay Foundation
The Chesapeake Bay Foundation is saving the Bay through education, advocacy, litigation, and restoration.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Hilary Harp Falk
President and CEO
Tola Sanni, MBA, PMP
Chief Financial Officer
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