Apply on Employer Site

State of Florida · 1 week ago

ADMINISTRATIVE ASSISTANT II - 80064432

Clearwater, FL

Full-time

Onsite

New Grad, Entry Level

$18.65/hr - $18.65/hr

The State of Florida's Department of Juvenile Justice is seeking an Administrative Assistant II to support human resources functions at a juvenile detention facility. The role involves handling recruitment documentation, ensuring compliance with departmental policies, and providing administrative support to facility personnel.

Government Administration

Responsibilities

Responsible for preparing and processing all recruitment and selection documentation to ensure compliance

Ensures information entered into computer system is valid and all completed forms are included: People First – Talent Management Requisitions, Veteran’s Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation

Responsible for reviewing and processing human resource matters to ensure departmental rules, policies, and procedures, as well as statutes are followed and compliant

Those Human Resource matters included are: grievances, discipline, workers’ compensation, Equal Employment Opportunity (EEO), affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards

Serves as the facility administrative support to the Facility Operations, Assistant Detention Center Superintendent(s) and Detention Superintendent by assisting facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers’ License, Alternate Duty, and Quality Improvement

Provides technical assistance and consultation to the Detention facility personnel, administration, and regional office regarding all human resource matters

Keeps abreast of policies and procedures to ensure the facility is compliant

Handles facility payroll-related and attendance and leave functions

Reviews timesheets to ensure timely and accurate completion of timesheets in People First

Responsible for ensuring Regional Office and headquarters staff is aware of potential overpayments and maintains the Time-Guardian system

Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the human resource matters within the facility

Responsible for Fingerprinting of employees, candidates and volunteers and maintaining Live-scan device

Maintains facility level employee files (performance appraisals, position descriptions, discipline, letters of commendation, etc.) and prepare facility organization charts outlining reporting relationship of all positions assigned to the facility

Disseminates personnel-related information to facility staff and provide orientation to new employees

Serves as the back up to the facility Fiscal Liaison on all Finance and Accounting matters

Performs other related duties as assigned

Qualification

Human Resources knowledgeJuvenile Justice lawsAdministrative proceduresClerical proceduresVerbal communicationWritten communicationProblem-solvingOrganizational skills

Required

All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile)

Full Work history, duties and responsibilities, hours worked, supervisor's name, supervisor's work number, and formal education fields, etc. must be filled out to determine qualifications for this position

Knowledge of Juvenile Justice laws and policies

Knowledge of detention services policies and procedures

Knowledge of basic management principles and practices

Knowledge of administrative and clerical procedures and systems

Knowledge of supervisory techniques

Knowledge of system-wide resources

Good verbal and written communication skills

Ability to compile, organize, and analyze data

Ability to analyze effectiveness of service programs

Ability to work independently

Ability to plan, organize and coordinate work assignments

Ability to prepare correspondence and administrative reports

Ability to understand and apply applicable rules, regulations, policies and procedures

Ability to utilize problem-solving techniques

Preference will be given to candidate profiles submitted with Administrative and/or Human Resource working experience

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions

When identified on a position description, a valid driver's license is required

If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire

Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable

Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle