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State of Florida · 1 day ago

PURCHASING SPECIALIST

Tallahassee, FL

Full-time

Onsite

Mid Level

3+ years exp

The Florida Department of Corrections is seeking a Purchasing Specialist to ensure the efficient and ethical acquisition of goods and services for the Department's operations. The role involves analyzing purchase requests, preparing bid specifications, and maintaining contracts while adhering to state regulations and policies.

Government Administration

No H1B

U.S. Citizen Only

Responsibilities

Stay abreast of all State of Florida and Department of Corrections rules, laws, regulations, policies, and statutes that impact the purchasing profession

Analyzes purchase requests to determine the appropriate procurement action, issues purchase orders, formulates specifications for informal and formal bids, coordinates bid openings, awards and maintains commodity contracts, drafts correspondence and legal advertisements

Prepares bid specifications, types and distributes formal and informal bid invitations to vendors, prepares legal ads and reviews bids for acceptance based on cost, specifications and vendor service

Prepares and submits proper forms for requesting contract exceptions, single source, single bids, emergencies, copiers and communications equipment and services

Establishes and maintains agency term contracts, as needed

Makes recommendations to Purchasing Analyst regarding problem areas, market trends or unusual commodity needs

Participates in bid protest hearings and bidder's conferences as a procurement expert

Confers with staff of supported entities to clarify quality, quantity and specifications for their commodity needs as well as required shipping and delivery schedules

Coordinates equipment repairs in a timely manner. Makes recommendations regarding items to be stocked in the central warehouse in support of service center entities

Reviews purchase requests on an on-going basis to determine large volume annual usage of their specific assigned commodities to establish term contracts to improve the efficiency of the Service Center

Assists procurement management staff by solving routine problems and by bringing unusual problems and administrative matters to their attention

Corresponds with vendors concerning product or delivery problems

Assists accounting in matters relating to payment documentation

Solves non-routine problems

Maintains a classified vendor mailing list for use in bidding commodities and services

Meets sales representatives and evaluates products or services to determine their value to the various entities supported

Maintain files for competitive solicitations and other projects as required for auditing purposes; provide auditors with purchasing information as needed

Qualification

Procurement experienceFlorida purchasing regulationsMicrosoft Office SuiteAribaContract managementCustomer serviceEffective communicationTeam collaboration

Required

Must possess a high school diploma or its equivalent

Must possess three (3) years of professional procurement/sourcing experience

Knowledge of the State of Florida purchasing rules and regulations, procedures, techniques, and practices relating to Chapter 287 and Chapter 255, Florida Statutes

Proficiency in desktop applications including Microsoft Word, Excel, and Outlook, MyFloridaMarketPlace (MFMP)/Ariba on demand (AOD and the Vendor Information Portal (VIP)

Knowledge relating to methods of compiling, organizing, and researching information on available suppliers, current contracts with other similar entities, and cost drivers

Give great customer service to internal and external customers by dealing with people in a tactful and courteous manner

Ability to communicate effectively, both verbally and in writing, to technical staff and Department leadership

Ability to work effectively in independent and team-centric environments, serving on procurement project teams and collaborating with other programs, agencies and private businesses

Preferred

Prior government procurement/contract management experience

Experience using Ariba, MyFloridaMarketPlace or FLAIR

Florida Certified Contract Negotiator (FCCN), Project Management Professional (PMP), Florida Certified Contract Manager (FCCM); Certification as a Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Associate Contracts Manager (CACM), Certified Professional Contracts Manager (CPCM), or a Certified Purchasing Manager (CPM)

Benefits

Paid vacation, sick leave, and holidays.

Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.

Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.

Tuition-Free college courses.

Retirement Plans with the Florida Retirement System: + Pension Plan (Traditional Retirement Pension Plan) + Investment Plan (401(K)-Type Retirement Plan) + Deferred Retirement Option Program (Drop) + Deferred Compensation + Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.