Colab Space ยท 6 days ago
Event Coordinator / Office Assistant
Irvine, CA
Contract
Onsite
Mid Level
$18/hr - $24/hr
3+ years expColab Space is a vibrant coworking space in Orange County, offering a beautifully designed environment for modern work needs. They are seeking an organized and creative Event Coordinator / Office Assistant responsible for various administrative activities and supporting operational needs.
CoworkingEventsReal Estate
Hiring Manager
Jade Cao
Responsibilities
The position is responsible for a variety of administrative activities, including welcoming visitors and guests, providing administrative support and operational needs
Answers phone calls, schedules conference space, and supports visitors
Carries out administrative duties such as filing, copying, scanning, mail collection and distribution, etc
Exhibits polite, professional, and clear communication via phone, e-mail, and in person
Assists members with onboarding/offboarding, and any operational issues
Maintains office supplies and breakroom inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders as needed
Be the ambassador for Colab Space and help answer any questions during events
Make sure the space is in order after event
Manage client reviews, uploading event photos etc
Qualification
Required
Must have experience in the hospitality, event planning, or related fields, concentrating on exceptional customer service
Must have 3+ years of sales experience
Strong interpersonal, writing, and communication skills
Excellent organizational skills, including multitasking, time management, and attention to detail
Ability to handle pressure and make good decisions quickly
Exceptional organizational and multitasking skills
Ability to process tasks quickly and with a high degree of accuracy
Excellent verbal and written communication skills
Strong proficiency in Microsoft Office, Excel
Proficient in using Canva to create aesthetically pleasing designs including marketing materials, social media posts, flyers, etc
Strong understanding of Social Media Platforms
Experience in marketing or public relations
Ability to resolve issues with professionalism and tact
Preferred
Previous administrative and customer service experience preferred
Company
Colab Space
Colab Space is an event space for workshops, panels, branding, and corporate events.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase