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Trego-Dugan Aviation Inc · 3 hours ago

FT Airline Administrative Assistant, FLL

Fort Lauderdale, FL

Full-time

Onsite

Entry Level

1+ years exp

Trego-Dugan Aviation Inc is seeking an Airline Administrative Assistant to provide administrative and secretarial support to the General Manager and station. The role involves managing schedules, financial record keeping, and coordinating meetings, while handling confidential information and working on special projects.

Air TransportationAnimationFleet ManagementTransportation

No H1B

Responsibilities

Processes daily reconciliation sheet for each flight with precise operational detail to the accounting department

Performs daily inputting of employees hours worked into the company accounting system

Schedules and organizes complex activities such as meetings, travel, conferences and station activities for all members of the station

Performs desktop publishing. Creates and develops visual presentations for the General Manager

Establishes, develops, maintains and updates filing system for the General Manager and the station

Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines

Organizes and prioritizes large volumes of information and calls

Sorts and distributes mail. Opens mail for the General Manager. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information

Answers phones for General Manager and station. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other supervisors

Acts as a liaison with other headquarters and outside agencies

Handles confidential and non-routine information and explains policies when necessary

Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the General Manager, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures

Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy

Activities include: sending travel reimbursements, documenting expenses and sending to accounting department

Other duties as assigned by General Manager