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Amity Foundation · 2 days ago

Administrative Assistant- Employment Services

3763 South Hill St. LA CA 90007

Part-time

Onsite

New Grad, Entry Level

Amity Foundation is an internationally acclaimed Teaching and Therapeutic Community seeking compassionate individuals to join as an Administrative Assistant. This role involves providing clerical support for the Employment Services team, assisting with data entry, documentation collection, and coordinating supportive services to ensure compliance with various requirements.

CommunitiesNon ProfitSocial Impact

Responsibilities

Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to, arranging itineraries, preparing agendas, sign in sheet and meeting minutes, arranging meetings, and composing correspondence and memos

Establishes and maintains files and records, which may include clinical or other confidential materials

Assist with compiling and arranging student files and documenting paperwork

Receives, screens and routes visitors, correspondence, and telephone calls

Oversee the front desk and its support with all students coming in and out of the department for services

Attend department meetings

Maintains general filing systems

Coordinate routine data entry of administrative information, which may include general student records and training

Manage the logistics of routine in-service training

Attend and participate in Amity community building functions

Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities

Attend workshops, meetings, and training as requested by supervisor

Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department

Manages specific excel sheets pertaining to student workshops, program support and departmental needs

Processes office and departmental supplies, insuring we have necessary items on a consistent basis

Performs other related duties as assigned

Completes other related duties as assigned

Qualification

Microsoft Office SuiteOffice management systemsOrganizational skillsWritten communicationVerbal communicationGeneral office equipmentTeamworkAttention to detailConfidentiality