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Jefferson Health · 8 hours ago

Document Control Specialist

Philadelphia, PA

Part-time

Onsite

New Grad, Entry Level

Jefferson Health is a leading healthcare provider committed to high-quality patient care and education. The Document Control Specialist is responsible for prepping, scanning, and indexing clinical paper documentation while ensuring compliance with regulatory requirements and maintaining the integrity of electronic health records.

Hospital & Health Care

Responsibilities

Performs duties that include the preparation, scanning, indexing, and quality analysis of paper documentation for both Hospital and Jefferson University Practices (JUP) paper medical records

Ensures documents are aligned, maintained and uniform in the EHR (Epic and Onbase)

Pick-up and deliver documents from medical practice and/or hospital units to HIM central location. Responsible for tracking and verifying receipt of discharged patient records

Preps all pages for the scan process (i.e removing staples and making sure the quality of the document is readable)

Responsible for verifying appropriate patient identification is on every page of the document (both sides)

Scans medical record documentation following established process, in a timely manner, to ensure information is available for patient care. Inspects the quality of each document scanned

Manually indexes documents to the correct patient, encounter, document type and document date. Indexes documents associated with orders to the correct order number so that the order closes in the EHR

Assesses documents received from RightFax determining if they need to be routed to Clinical Support personnel in accordance to established guidelines. Indexes documents to the correct patient, encounter, document type and document date

Performs qualitative analysis of scanned and indexed documentation to ensure the integrity of the electronic health record. Validation of the paper record to scanned images to ensure a complete and legible record

Assist with corrections of documents scanned and indexed by other departments. This includes but is not limited to re-indexing of document types, removing duplicate documents, moving documents to the correct encounter or patient record

Inspects the equipment used for scanning and indexing on a daily basis. Responsible to keep equipment clean to ensure clear capture of the scanned document. Reports inventory of supplies to management as needed

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson

Ability to work with computerized systems

Works with department staff and healthcare providers to ensure clinical documentation is collected, scanned and indexed in the EHR

Maintains compliance with government and legal requirements relative to medical records by validating two patient identifiers are included on each patient record

Ability to adapt to changing environment in a professional manner

Must be able to push a WOW (Workstation on wheels), stand and walk around for long periods of time

Able to process digital images and index to the correct patient medical record, while assuring strict confidentiality and compliance to HIPAA regulations

Qualification

EHR EpicEHR OnbaseDocument indexingQuality analysisHealth Information ManagementHIPAA complianceCommunication skillsOrganizational skillsAdapt

Required

High School graduate or equivalent with GED

Experience in Health Information Management preferred

Prior experience in scanning and/or indexing of documents in an EHR

Good communication skills

Ability to work with computerized systems

Ability to adapt to changing environment in a professional manner

Must be able to push a WOW (Workstation on wheels), stand and walk around for long periods of time

Able to process digital images and index to the correct patient medical record, while assuring strict confidentiality and compliance to HIPAA regulations

Knowledge of medical record imaging format and content

Ability to review records and verify patient identifiers are included

Ability to perform job function and make decisions with limited supervision

Ability to interact with healthcare providers

Good organizational skills with ability to prioritize tasks

Good Communication Skills Required

Ability to walk around campus and push WOW (Workstation on wheels) weight over 50 lbs

Benefits

Medical (including prescription)

Supplemental insurance

Dental

Vision

Life and AD&D insurance

Short- and long-term disability

Flexible spending accounts

Retirement plans

Tuition assistance

Voluntary benefits

Tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service

Company

Jefferson Health

Thomas Jefferson University and Thomas Jefferson University Hospitals are partners in providing excellent clinical and compassionate care for our patients in the Philadelphia region, educating the health professionals of tomorrow in a variety of disciplines and discovering new knowledge that will define the future of clinical care.

Founded in 1995