Schreiber Foods · 1 week ago
Executive Assistant & Group Coordinator
Green Bay, WI
Full-time
Hybrid
Senior Level
5+ years expSchreiber Foods is a company that focuses on delivering high-quality services and support to its Business Group. The Business Group Coordinator will be responsible for facilitating communication, managing calendars, and providing administrative support to ensure the success of the Business Group and its Executive.
Food and Beverage
Responsibilities
Provide thoughtful and proactive support to Business Group and Business Group Executive to assure all are informed and prepared to address issues related to objectives, priorities and issues affecting other areas of the business (may include Business Group Executive’s direct reports, other Business Groups, Groups, teams, external contacts, and executive team)
Demonstrate skills needed to prioritize assignments and tasks
Assure thorough follow up on Business Group commitments
Responsible for heavy calendar management requiring interaction with both internal and external Executives, customers, and suppliers to coordinate a variety of complex meetings
Serve as a liaison on behalf of the Business Group and Business Group Executive as requested
Interact with top-level contacts on highly sensitive information using tact and diplomacy
Able to influence and maintain interactions with Business Group, Executives, support staff, board members, customers, and suppliers
Observe and understand the dynamics of the Business Group and identify opportunities for improvement
Demonstrate strategic “big picture” thinking
Assist in indirect fixed cost management
Standardization and documentation of processes
Administration of the Business Group related systems
Champion and contribute to the success of key priorities and initiatives
Exercise authority and discretion regarding the prioritization of sensitive and confidential information (both business and personal)
Possess and demonstrate a well-developed sense of loyalty and confidentiality
Able to deal with complex issues and delicate situations with solid emotional intelligence, compassion, and discretion
Represent the Business Group and Business Group Executive in a professional manner
Ability to flex work style in order to accommodate and conform to all behaviors
Keeps the Business Group and Business Group Executive informed and allows them to keep others updated as to developments within the Business Group and/or the organization
Review incoming mail, email, phone, and verbal requests to determine significance and appropriate course of action warranted
Compose correspondence, reports, instructions, communication, and presentations using a variety of software with demonstrated proficiency
Communicate key information to Business Group and Business Group Executive’s Staff in a timely manner
Provide candid performance and/or process-related feedback as appropriate
Coordination of Business Group and Business Group Executive’s Staff meetings and activities
Guide Business Group support teams
Lead process improvement initiatives
Ability to handle multiple, simultaneous projects and follow through on issues in a timely manner and with ease
Participate on interview teams within the company
Plan and organize meetings of all sizes and complexities to ensure productive and successful results
Coordinate travel arrangements for individuals and large groups based on business need
Prepare and provide information necessary to ensure Business Group leaders and Business Group Executive can operate at a high level of knowledge and efficiency
Preparation of timely and high-quality presentation materials
Together with the leadership team, ensures compliance with Food Safety and Food Quality Plans, in addition to customer requirements. Interprets and communicates customer requirements to plant production and/or support groups. Establishes and Audits PCPs, CCPs and Standard Operating Procedures to define and monitor processes, to ensure customer requirements are met. Reviews incidents during which the procedures are not met, and determines appropriate corrective action for partners failing to follow standard procedures
Qualification
Required
High School – GED
5+ years of experience in Administrative, Business, Management or related field
Elevated level of organization
Attention to detail
Decision-making skills
Business reasoning skills
Professionalism
Confidentiality
Strong communication skills to effectively interact at all levels of the group
Ability to influence and maintain interactions with Business Group, Executives, support staff, board members, customers, and suppliers
Ability to deal with complex issues and delicate situations with solid emotional intelligence, compassion, and discretion
Ability to flex work style in order to accommodate and conform to all behaviors
Ability to handle multiple, simultaneous projects and follow through on issues in a timely manner and with ease
Valid driver's license, auto insurance (at least state minimum- more might be required), acceptable driving record per Schreiber Foods discretion, and vehicle that will ensure applicant can meet the travel necessities of the position
Authorization to work in the country in which the role is based
Benefits
Get not one, but TWO retirement benefits. When you join our employee-owned company, you’ll be part of our Employee Stock Ownership Plan (ESOP) from day one. In addition to an 8% 401(k) match into the ESOP, Schreiber will contribute an extra amount – about 8% of your earnings – toward your retirement every year. That’s a company contribution of around 16% in retirement savings annually. That’s hard to beat!
Earn bonus pay. You’ll have an opportunity to earn incentive pay twice a year when we meet our company goals.
Ready to make a move? Receive a $10,000 relocation bonus PLUS a generous relocation package if relocating more than 50 miles for a U.S. Salaried position.
Childcare costs. Get up to $5,000 annually to help you with the cost of childcare. Monthly contributions toward childcare expenses, including independent babysitters.
Earn $ for focusing on your health. Depending on your medical plan enrollment, earn $1,200 in your HSA or as a cash payout for prevention activities. Plus, use your $600 lifestyle spending account for reimbursements related to health, fitness, weight management, mental health and social wellness.
Pursue development that’s relevant to your role, career goals and the company. Plus, we offer tuition reimbursement if you want to further your education to grow in your role at Schreiber.
Get access to medical, prescription drug, dental and vision benefits starting day one. This includes an onsite nurse and mental health counselor.
Experience caring like you’ve never experienced it before. We have a program that’s completely organized by and for other partners who need extra help. It’s called Partners Helping Partners. We have hundreds of examples of partners organizing fundraisers to help out others going through a hard time.
Company
Schreiber Foods
Schreiber provides dairy favorites to people around the globe.
10001+ employees
H1B Sponsorship
Schreiber Foods has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (3)
2023 (2)
2022 (1)
2021 (3)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Ron Dunford
President and CEO
Recent News
The Philadelphia Inquirer
2025-11-03
Company data provided by crunchbase