U.S. Federal Solutions, Inc. ยท 1 day ago
Mid Level Clerical and Administrative Assistant
Washington, VA
Full-time
Onsite
Mid Level
$70K/yr - $80K/yr
3+ years expU.S. Federal Solutions, Inc. is an ISO 9001 management consulting firm providing financial management and operational support services to federal and state governments. They are seeking a detail-oriented Clerical and Administrative Support Specialist to provide essential administrative support to the Office of the Assistant Secretary of the Air Force for Financial Management and Comptroller, ensuring smooth operations through strong execution and communication.
AnalyticsConsultingInformation Technology
Responsibilities
Provide day-to-day clerical and administrative support across a wide range of executive and office support functions
Maintain a thorough understanding of SAF/FM's mission, objectives, and organizational structure to support effective coordination and communication
Monitor communications and make scheduling recommendations while maintaining daily calendars for assigned federal staff
Prepare, edit, and format correspondence, memorandums, reports, presentations, and other official communications for internal and external distribution
Review correspondence requiring signatures for accuracy, formatting, grammar, regulatory compliance, and required attachments
Track and manage correspondence and suspenses using approved databases to ensure deadlines are met
Document and update internal standard operating procedures related to clerical and administrative processes
Plan, coordinate, and support on-site and off-site meetings, conferences, and events for SAF/FM leadership and staff
Support high-level meetings including FM All Calls, staff meetings, executive sessions, and conferences by coordinating venues, attendees, schedules, and logistics
Prepare slide templates, preview binders, and meeting materials
Set up conference rooms and board rooms, including name cards, materials, and audio/visual equipment
Operate briefing equipment as needed, take attendance, distribute meeting minutes, and track follow-up action items
Schedule and maintain calendars for assigned meeting spaces within the organization
Coordinate meeting logistics and de-conflict schedules to ensure appropriate attendance
Maintain electronic and hard-copy files in accordance with approved guidelines and Air Force policy
Manage compliant electronic filing and data storage systems in accordance with AFI 33-322
Serve as a point of contact for phone calls and visitors, directing or redirecting inquiries appropriately
Communicate and coordinate with government and contractor executives and their staff to facilitate assigned activities
Participate in meetings and conferences to support documentation and coordination needs
Order and maintain approved office supply inventories using established processes
Assist assigned staff with official travel requirements in accordance with government procedures
Qualification
Required
Must have 3 years of applicable experience or an AS degree
Extensive experience providing Clerical and administrative support to senior government or military leadership
Familiarity with Air Force customs, courtesies, and senior leader protocols
Strong written and verbal communication skills with a high standard for quality and professionalism
Comfort interacting with general officers, senior civilians, and industry executives
Exceptional attention to detail, discretion, and organizational skills
Ability to manage competing priorities in a deadline-driven environment
Benefits
Employer-provided paid Medical / Dental / Vision insurance
Employer matching 401K plan
PTO
11 Federal Holidays
Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance
Company
U.S. Federal Solutions, Inc.
U.S. Federal Solutions, Inc. is a management and IT consulting firm founded in 2010.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase