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RET Ventures · 4 days ago

Executive Assistant

Park City, UT

Full-time

Onsite

Senior Level

5+ years exp

RET Ventures is a venture capital investment firm located in Park City, UT, seeking a highly-capable Executive Assistant to support a Managing Director. The role involves managing complex calendars, coordinating travel, and providing personal support while ensuring effective communication across the firm.

Financial ServicesFinTechReal EstateReal Estate InvestmentVenture Capital

No H1B

Responsibilities

Ownership for all administrative and personal support for Partner / Managing Director with secondary support for other Senior Leaders as needed

Manage complex calendars with diplomacy, discretion, and sound judgment including prioritization and recommendations

Act as the point of contact among executives, employees, clients and other external partners

Ensure Partners are properly prepared and on time for meetings

Schedule meetings and calls across multiple time zones with accuracy

Coordinate complex domestic and international travel, which may require frequent last-minute changes

Manage the team’s conference, hotel and logistics planning for major industry events

Track purchases and refunds; prepare and submit multiple monthly expense reports

Set up and manage conference room meetings, related technology, office equipment (laptops, phones, etc)

Format materials for internal and external communication (emails, presentations, reports)

Organize and maintain office and personal files

Collaborate with the administrative team to plan and execute onsite / offsite meetings (including board of director meetings), dinners, conferences, the firm’s annual summit, and other events

Coordinate with other employees to ensure effective communication, follow-up and deadline reminders

Maintain high availability with quick and accurate turnaround

Assist with managing and improving the firm’s CRM system to support fundraising efforts (tracking outreach, follow-ups and goals)

Provide personal assistant support for the executive’s family

Qualification

Executive Assistant experienceAdvanced MS Office proficiencyComplex travel bookingOrganizational skillsCommunication skillsResilienceProfessionalismAttention to detailTeam collaboration