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State of Florida · 1 day ago

FACILITIES MANAGER - 72002189

Marathon, FL

Full-time

Onsite

Mid, Senior Level

$64K/yr - $64K/yr

5+ years exp

The State of Florida is seeking a Facilities Manager to supervise and maintain the building maintenance, security, and service program for the Monroe County Regional Service Center in Marathon, FL. The role involves overseeing facility systems, directing maintenance operations, and ensuring compliance with safety procedures and contractual obligations.

Government Administration

Responsibilities

Supervises, directs and/or performs preventative maintenance & recurring maintenance, inspect, study & analyze unsatisfactory characteristics of the facilities & systems

Determines & evaluates possible approaches in terms of attainment of objectives & make maintenance changes needed to overcome deficiencies or secure improvement

This position is responsible for directing & maintaining operations and cleaning of the facility

Supervises subordinates in their daily responsibilities - organizing, planning and directing them in the operation and maintenance of equipment - including repairs, painting and general building maintenance

Maintains computerized HVAC systems, security systems and operates emergency generator and UPS system

Acts as representative for the State of Florida in overseeing the custodial contract operations as well as the security contract operations of the facility

Assures services meet the requirements of the specification of the contract - responsible for checking performance, controlling the performance of services so they meet or exceed the requirements of the specificaitons and contractural obligations

Confers with supervisory personnel and subcontractors engaged in planning and executing work procedures, coordinating various phases of services

Confers with supervision to improve methods

Oversees the organization, scheduling and implementation of services

Inspection of irrigation systems, parking lots, exterior lighting, general condition of walkways, drives, patios and parking garages

Keeps abreast of new products and techniques in the maintenance field and transfers these techniques, where applicable, into actual operation within the building

Keeps supervisor fully informed regarding work-related activities, relevant issues, upcoming events and potential problems

Provides appropriate personnel, paperwork and documentation to the Regional Operations Office, Central office, Personnel office and other agency offices as required

Maintains and prepares necessary Facility Maintenance reports, stock records and requisitions those materials required to operate, repair and maintain buildings and equipment

Follows established rules, regulations and procedures for attendance and leave, travel reimbursements, appointment procedures, affirmative action and invoice processing

Performs weekly inspections to include inspection of fire equipment, smoke detectors, alarms and flow switches, computer systems and their operation

Ensures requests of leave are submitted and approved in accordance with established rules and Division procedures

Trains and evaluates subordinate personnel on safety awareness, hazardous chemicals, proper care and use of equipment, periodic review of policies and procedures to reinforce consistent level of service

Ensures subordinate personnel attend necessary training within designated time frames

Meets regularly with subordinate personnel to discuss policies and procedures, work assignments, safety meetings and Division issues and goals

Addresses performance issues promptly and uses progressive and corrective action to resolve employee performance problems

Updates, discusses and presents peer review, supervisory review and career pathing forms, position descriptions and office procedures to subordinate staff

Adheres to new State and Federal Regulations such as DER Insurance regulations - including Workers Compensation, on-site contractors work force, safety and health compliance on-site

Prepares cost estimates of repair for maintenance or renovations for preparation of annual maintenance budget and/or tenant use as requested

Review specifications and drawings prepared by architects and engineers for accuracy and completeness and for functional requirements

Responsible for procuring labor and materials using E Procurement system and State VISA Purchasing Card

Must adhere to both State and internal guidelines

Responsible for ensuring proper quotes for project services and material following appropriate internal and state guidelines

Responsible for proper approval and funding prior to purchasing card purchases

Qualification

Facilities managementSupervisory experienceHVAC systemsBuilding automation systemsProject managementSafety proceduresProblem solvingEffective communicationTeamwork

Required

Minimum of five years' experience in facilities management of commercial facilities

Minimum Of Two Years' Supervisory Experience

Must be available afterhours for call backs or shift work at night, on weekends and state holidays when necessary

Must be physically able to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, be able to work near loud noises and electrical equipment, work in basements, tight spaces, on rooftops. Prolonged periods of time walking, standing, bending, climbing, and exerting up to 30 pounds of force frequently

Valid and applicable driver's license is required

Knowledge of the procedures and methods used in physical plant maintenance and repair, building construction or maintenance or grounds maintenance

Knowledge of safety procedures

Skilled in using tools appropriate to the assigned areas

Ability to utilize problem solving techniques

Ability to understand and apply applicable rules, regulations, policies and procedures

Ability to prioritize workload

Ability to manage a maintenance and construction program

Ability to establish and maintain effective working relationships with others

Ability to communicate effectively verbally and in writing

Ability to plan, organize and direct program activities

Ability to supervise the application of newly marketed building products

Ability to research and understand new technology pertaining to building construction

Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork

Preferred

Previous experience managing service contracts; custodial services a plus

Project management experience in the construction field

More than two years' experience using Siemens APOGEE Insight, Tridium Niagara, KMC Total Control, or another building automation system

Experience with installation, start-up, service, and repair experience with industrial HVAC equipment and/or experience with fire alarm systems and panels