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Beth Israel Lahey Health · 13 hours ago

Executive Assistant, Department of Surgery

Cambridge, MA

Full-time

Onsite

Mid, Senior Level

$65K/yr - $100K/yr

5+ years exp

Beth Israel Lahey Health is a healthcare organization dedicated to making a difference in people's lives. The Executive Assistant will provide advanced administrative support for the Department of Surgery at Mount Auburn Hospital, handling complex assignments and confidential information while coordinating various office processes and special projects.

Elder CareHealth CareHospitalPrimary and Urgent CareProfessional ServicesTraining

H1B Sponsor Likely

Responsibilities

Coordinates and processes office administrative processes. Utilizes MS Office and graphics software to format and generate various materials for meaningful presentation of data including but not limited to correspondence, memos, reports, charts, tables, manuals, and minutes of meetings, slides and presentations requiring a high standard of quality

Establishes and maintains the Chair’s calendar making decisions regarding meeting schedules, appointments and travel time. Prepares agendas and appropriate documents to ensure efficient management of meeting schedules. Makes hospital related travel arrangements as needed for Chair and handles arrangements for visits by vendors and other visitors/guests

Acts an advisor to internal and external contacts and makes appropriate decisions. Monitors progress on important matters and follows up to ensure disposition. Answers questions and provides assistance relating to office operations, administrative processes, and established policies and procedures. Coordinates special projects as warranted for support of the executive office (e.g. board meeting, committee meetings, special presentations, departmental policies, events, or reports, database maintenance etc.)

Utilizes technology and process improvement to improve efficiency. Performs trouble-shooting, provides feedback, and assists in implementing new or revised systems and procedures

May perform duties to coordinate medical office activities as assigned to include training, and scheduling the work of any departmental assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance

Transcribes medical reports for Chair from dictation. Produces correspondence, reports, memos, etc. from dictation drafts, models, etc. Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style

May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs

Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc

Qualification

Microsoft OfficeProject ManagementHealthcare ExperienceAnalytical SkillsDiplomacyTactCommunication SkillsOrganizational SkillsConfidentiality

Required

Associate degree or equivalent from two-year College required, Bachelor degree preferred

5-7 years of related experience, preferably in a healthcare organization

Demonstrated leadership experience to navigate, facilitate and influence work

Excellent skills in diplomacy, discretion, tact, and proper judgement

Possess strong analytical and organizational skills, with strong business judgement

Ability to prioritize workload of competing importance and multi-task, along with attention to detail

Ability to adhere to an expectation of complete confidentiality on all hospital related matters

Demonstrate proficiency with Microsoft products (Excel, Word, PowerPoint). Advanced technical, computer, and internet skills, including video/virtual conferencing software are needed

Prior experience managing projects and be confident in handling new tasks

Broad understanding of hospital policies and practices

Work independently, as well as working with others in a team environment assisting when necessary

Excellent communication skills with the ability to network effectively with peers

Provides back-up EA for the President as needed

Preferred

Bachelor degree preferred

Company

Beth Israel Lahey Health

Glassdoor3.5

Beth Israel Lahey Health Center offers patient care, urgent care, assisted living, and research and education services.

Founded in 2019

Cambridge, Massachusetts, USA

10001+ employees

https://www.bilh.org

H1B Sponsorship

Beth Israel Lahey Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2024 (2)

2022 (1)